Office Administrator supporting Homewatch CareGivers in healthcare operations. Ensuring compliance and effective communication within the team and with clients.
AO
Hybrid Director of Research Administration
Posted 1 hour ago
About the role
- Director of Research Administration overseeing grant portfolio for cancer clinical research non-profit. Leading compliance, financial oversight, and strategic planning in grant management.
Responsibilities
- Develops overall grant strategy, sets goals, and provides leadership for staff; manages budgets, policies, and procedures
- Collaborates with colleagues across the organization to execute grants that achieve the strategic and mission driven goals of The Alliance for Clinical Trials in Oncology Foundation.
- Oversees the daily workflow for pre-award proposal development and post-award management. Ensure the team meets all internal and external deadlines for submissions, progress reports, and close outs
- Develops, recommends, and implements policies and procedures related to grants management, as well as provides leadership for interdepartmental activities regarding the execution and administration of grants
- Serves as the subject matter expert on Uniform Guidance (2CFR 200), National Institutes of Health (NIH) grants policy, and Good Clinical Practice (GCP). Ensures that all expenditures, effort certifications, and subrecipient monitoring activities comply with federal regulations.
- Manages and mentors direct reports, including Pre-Award and Post-Award Specialists. Conducts performance evaluations, coordinates training, and delegates complex tasks to ensure a balanced workload.
- Demonstrates intellectual curiosity to learn more about current grant making practices, industry best practices and strategic needs to evolve the team and organizational operations
- Leads decision-making among colleagues to design and execute efficient and effective funding programs
- Researches, writes, organizes and submits proposals to secure funding from various sources (government, foundations, corporations)
- Ensures adherence to grant agreements, federal/state regulations, and internal policies; manages timely and accurate reporting to funders
- Cultivates and maintains strong relationships with funders, auditors, and internal stakeholders by answering and managing all inquiries about grant programs and specific funding opportunities
- Cultivates and maintains strong relationships and processes with Alliance Comptroller and finance team.
- Reviews study-specific budgets and financial narratives for accuracy before institutional approvals. Collaborate with the Finance department to monitor account infrastructure, reconcile expenses against budgets, and manages carryforward requests or no-cost extensions.
- Communicates with grantees regarding their grant agreements, payments, and reports
- Drives a culture of data-driven decision making when evaluating grant making and operational efficiency through the creation (or design) of reports, dashboard and trend analysis
- Leads standardization, maintenance, and improvement of grants policies and procedures, and documentation while implementing and enhancing systems for efficient grant workflows, data collection, and reporting
- All other related job functions as assigned
Requirements
- Bachelor's degree (Business, Public Admin, Education, Finance, Organizational Leadership); Master's preferred.
- 10+ years of experience in directing/managing grant programs for nonprofit organizations; or 20+ years experience equivalency working in the research administrative field in the absence of degree requirements
- 7+ years of prior experience in developing and operationalizing grant administration policies and procedures
- 7+ years of prior supervisory, managerial or project management work experience and proven ability to lead, plan and manage teams and complex projects
- Thorough knowledge of grant managing program services and budgets as well as all applicable federal, state, and local rules, regulations and guidelines related to grants administration
- Considerable knowledge of grant writing and application process
- Strong understanding of financial management, budgeting, and grant accounting principles
- Ability to analyze financial and other statistical data, identify issues, develop effective solutions and drive strategic decision-making
- Excellent writing, editing, and verbal communication skills to convey complex information clearly.
- Strong listening skills, with the ability to synthesize feedback and information from various stakeholders
- Proactive approach to improving processes and achieving organizational goals
- Skilled in the management of other professionals and provides leadership and coaching
- Ability to evaluate and prioritize multiple assignments in an efficient and timely manner
- Meticulous in tracking, documenting, and ensuring compliance
Benefits
- 8 weeks of paid time off (including PTO, sick, and holidays) during year one
- Medical, Dental & Vision plans with a 100% employer-paid option for employees
- Tuition reimbursement stipends
- Continuing Education
- 3% employer match for retirement investments
- Annual Employee Performance Bonus Program
- Annual Cost of Living Adjustment
- 50% commuter reimbursement
- Healthy Work/Life balance and flexibility
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