Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
About the role
- Executive Administrative Assistant providing comprehensive support to the SVP at BASF Monomers in Wyandotte, MI. Responsible for managing schedules, travel, and communications.
Responsibilities
- Provide comprehensive executive support to the SVP, Monomers – North America
- Manage calendars, schedule meetings, and coordinate travel arrangements for CM
- Prepare, edit, and optimize written and visual materials, including correspondence, presentations, reports, slides, and other documents in support of the SVP and Leadership Team
- Conduct research and compile data to support reports, presentations, and leadership-level decision-making as requested
- Serve as a primary point of contact by managing incoming correspondence and requests
- Handle confidential and sensitive information with professionalism, discretion, and integrity
- Coordinate and schedule meetings across time zones, including managing calendars and arranging logistics for various meeting formats
- Manage logistics and travel coordination, including traveling with the SVP to face-to-face events 2–3 times per year or as needed
- Maintain organized filing systems and drive continuous improvement for the SVP and Leadership Team
Requirements
- Hold a high school diploma with 8+ years of experience in an Executive Administrative Assistant role or a similar position supporting senior executives, or a Bachelor’s degree in Business Administration or a related field (preferred) with a minimum of 5 years of relevant experience
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience working with digital dashboards such as Power BI.
- Demonstrate excellent organizational and time-management skills
- Exhibit strong written and verbal communication skills, exceptional attention to detail, and a professional, friendly, and welcoming demeanor.
- Maintain the highest level of confidentiality, possess high emotional intelligence, and can manage sensitive and complex information involving executives, customers, and external stakeholders.
- Can work independently, take initiative, and exercise sound judgment, proactively identifying needs and solutions.
- Bring additional value through knowledge of SAP systems and/or the chemical industry or a related field (a plus).
- Experience working across different time zones, coordinating and managing virtual meetings will be advantageous.
Benefits
- Flexible work arrangements whenever possible
- Highly competitive retirement savings plan with company match and investment options
- Well-being programs that include comprehensive mental health support for you and your household family members
- Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
- Back-up child and elder care with discount programs for families of all ages and stages
- Mentoring and career development opportunities that allow you to share, learn, and thrive
- Matching gifts program that allows you to deepen the impact of your contributions to qualified charities
- Employee crisis support for when the unexpected happens
- Access to our BASF wine cellar, employee discounts, and much more!
Job title
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