Administrative Coordinator performing general office work, including filing and invoice processing. Supporting inventory management and assisting in new employee orientations.
About the role
- Administrative Assistant managing calls, correspondence, and meeting logistics in a corporate environment. Ensuring office efficiency by supporting the team with administrative tasks and reporting.
Responsibilities
- Answer and route calls; greet and assist visitors.
- Draft, proofread, and send correspondence; update basic reports and presentations.
- Monitor shared inboxes and assessment requests.
- Manage calendars and schedule meetings; book rooms and A/V.
- Coordinate meeting logistics, materials, and follow‑up actions.
- Handle filing, scanning, faxing, and general document formatting.
- Maintain information packets, trackers, and status reports.
- Sort and distribute incoming mail; prepare outgoing mail/shipments.
- Help with expense reports, invoice coding, and receipt reconciliation.
- Order office supplies and maintain inventory levels.
- Keep contact lists, org charts, and shared files up to date.
- Support small projects with research, data entry, and formatting.
- Track deadlines and flag risks.
- Identify workflow improvements and contribute to process efficiencies.
Requirements
- 1–3+ years of administrative, office coordination, or customer service experience (or equivalent)
- Experience managing calendars, meetings, documents, and correspondence
- Typing, formatting, and proofreading skills
Benefits
- Comprehensive Health and Income Protection Benefits
- 401(k) Savings Plan
- Paid Vacations for Qualifying Positions
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