Practice Support Assistant providing administrative support and process management for legal teams. Collaborating with Practice Support Executives to ensure efficient operations and administrative effectiveness.
About the role
- Administrative Assistant supporting the Chief Commercial Officer and commercial leadership team at Johnson & Johnson. Responsibilities include scheduling, travel coordination, and general administrative support.
Responsibilities
- General administrative support for assigned Vice Presidents and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents.
- Travel coordination (flights/hotels/transportation) and expense reporting.
- Support coordination of small and large meetings with internal and external business partners.
- Support vendor purchase requisition and invoicing.
- Support the general administrative duties in the New York office, along with other administrative assistants, including reception coverage, managing conference room scheduling, ordering materials and office supplies and office visitors.
- Attendance in the New York office will be important; working remotely is expected to be occasional.
- Other projects and duties as assigned.
Requirements
- Minimum Education: High School Diploma/GED required, Bachelors Degree preferred.
- Experience Required: 5+ years experience in an administrative support role for senior executives.
- Experience in fast paced, corporate environment.
- Project management experience.
- Previous experience in the pharmaceutical industry preferred.
- Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.
- Basic knowledge of teleconference and videoconference services.
- Must be able to maintain the highest level of confidentiality, integrity and discretion.
- Must be able to multi-task and work with changing priorities.
- Excellent verbal, written, organization and interpersonal skills required.
- Client service oriented.
- Detail oriented.
- Fluency in spoken and written English is required.
Benefits
- Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
- This position is eligible to participate in the Company’s long-term incentive program.
- Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- 10 days Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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