Hybrid Records Administrator

at Northern Wasco County People's Utility District

• Job title: Records Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $71,773 - $107,660 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, The Dalles, United States

About the role

• Records Administrator responsible for implementing records management systems at Northern Wasco County PUD. Ensuring compliance with federal, state, and organizational requirements while safeguarding records integrity.

Responsibilities

• Partner with all departments to ensure the organization, classification, and maintenance of physical and electronic records in accordance with established retention schedules and legal requirements.
• Oversee and support the transfer, archiving, and disposal of records securely and in compliance with regulations.
• Ensure adherence to public sector records management standards, data protection laws, and public records request requirements.
• Conduct audits and risk assessments to identify gaps and recommend improvements.
• Manage electronic document and records management systems (EDRMS), ensuring accurate metadata and indexing.
• Support system upgrades and user training for records management tools.
• Provide guidance on vital record locations and recovery priorities for the District’s Business Continuity Plan and related programs.
• Assist in developing records management policies.
• Create Standard Operating Procedures.
• Develop and provide training and guidance to staff on proper records handling and retention practices.
• Coordinate responses to public records requests, subpoenas, and internal inquiries in compliance with applicable laws.
• Demonstrates cultural competency through respectful, inclusive work habits and through the valuing and welcoming of cultural differences in all position responsibilities.
• Supports the District’s mission to serve our customers and foster a safe and positive work environment by personally exhibiting behavior that aligns with the District’s Core Values & Beliefs.
• Must perform the duties of this position in a safe and efficient manner and follow all safety regulations and protocols.
• Other duties as assigned.

Requirements

• Bachelor’s degree in Records Management, Library Science, Information Management, Public Administration, or related field preferred.
• Minimum 2–3 years of experience in records or information management required, preferably in a public sector environment.
• Certified Records Manager (CRM) or Information Governance Professional (IGP) preferred.

Benefits

• Generous PTO Accruals
• 11 Paid Holidays
• 100% employer paid premium for Medical/Rx/Dental for individual and/or family coverage
• 100% employer paid premium for vision coverage for individual and/or family coverage
• 100% employer paid Basic Life Insurance 2X annual salary
• 401(k) 7.5% base + 7.5% match = 15% total possible employer contribution
• 457(b)
• 100% employer paid Short Term Disability and Long Term Disability
• HRA VEBA employee funded
• Wellness Incentive to HRA VEBA employer funded
• 100% Paid Business Travel Insurance
• Voluntary benefits