Estate Administration Coordinator managing estate gift processes for The Salvation Army. Ensuring donor intentions are fulfilled and supporting long - term financial sustainability.
About the role
- Office Assistant handling document control and office assistance for Mission Aviation Fellowship, a charitable organization serving remote communities through aviation. Managing records, office tasks, and collaborating with various departments.
Responsibilities
- Create and maintain a register of all manuals, policies, and controlled forms, including a schedule for document review and amendments
- Control access to documents and ensure proper distribution to relevant stakeholders
- Facilitate the document amendment process, including tracking amendment requests, obtaining approval for requested changes from the document owner, editing of the document and distributing and tracking updated documents
- Apply document control procedures to ensure the integrity of company documentation, including the management of printed documents and protection of electronic documents
- Working with various departments, assisting in the documentation of policies and procedures, following established document standards; creating templates to assist in the creation of standardized documentation
- Assist with outbound Purolator, priority post, packages, courier services, and other correspondence as needed
- Manage the front door - Receive deliveries, vendors and guests
- Assist with Kitchen duties as needed
- Assist with food for staff meetings, monthly birthdays and pizza, BBQ lunches, other
- Support missionary Home Office visits and Candidate Orientation as required
Requirements
- Proficiency in MS Office with expertise in Word, Excel, and PowerPoint
- Strong sense of ethical integrity and the ability to handle sensitive/confidential information with tact and discretion
- Ability to work individually as well as part of a team
- Exceptional verbal and written communication skills
- Clear police record and vulnerable sector check
- Driver’s License, ability to work in office full time
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