Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Administrative Assistant managing agency events and internal communication for Norsys in Lyon. Supporting team collaboration and responsible for office administration tasks.
Responsibilities
- Coordinate office/agency activities
- Manage agency-related events: create and co-own agency events organized by the support team
- Produce communication materials for employees
- Support colleagues who are organizing events
- Write the agency newsletter "NorsysLive", supported by a staff collective
- Help relay agency events to our Community Manager (photos, descriptions of locally organized events, new hires)
- Manage general office services: purchase supplies for the agency, ensure employees are involved in maintaining the premises, etc.
- Operate the telephone switchboard / answer incoming calls
- Manage maintenance contracts for equipment and coordinate on-site service providers (air conditioning, maintenance works, copier, etc.)
- Receive and process mail
- Assist the Agency management
- Receive and validate on-call and scheduled intervention documents (mission orders and intervention requests) and forward them to the head office administrative department
- Take part in the weekly Permabiz Committee (meeting attended by the Agency Director, Sales team, Operations team and HR Manager)
- Assist in organizing the end-of-year review panel interviews (December)
- Help with administrative management of IT equipment to prepare for new hires
- Manage personnel administration
- Monitor occupational health appointments
- Receive and forward new employee files
- Centralize sick leave records and ensure they are transmitted to payroll
- Create and track activity reports for employees and subcontractors
- Approve employees' leave and RTT in NorsysDaily after ROC/HR validation
- Manage the schedule of online support shifts in partnership with Emmaus Connect
- Assist with the organization of training sessions (printing training materials, attendance sheets, preparing the training room, welcoming participants, arranging breakfasts, etc.)
Requirements
- You are completing a Bac+2 or higher (equivalent to a two-year post-secondary diploma) or are seeking an internship for the year, and you intend to continue in a work-study (alternance) program for 2026/2027
- You want to commit to a distinctive company with values centered on respect for the environment and people
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
Administrative Specialist providing high - level operational support to the General Counsel at Labcorp in a hybrid role. Focused on managing schedules and legal department operations.
Office Manager ensuring smooth office operations and administrative support at Rud. Otto Meyer Technik in Hamburg. Organizing meetings, travel, and communication with internal and external parties.
Legal Administrative Assistant providing administrative and case support coordinating Examinations Under Oath at Allstate. Must reside in the greater Miami area with a focus on managing case records and scheduling.
Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Assist Personal Trust Administrators in preparing reports and managing client communications while ensuring organizational effectiveness within BancFirst.
Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.