Administrative Coordinator handling general office tasks and invoice processing at Nutrien. Supporting inventory management and assisting with new employee orientation in a collaborative environment.
About the role
- Administrative Assistant supporting the Department of Lottery by processing travel and administrative tasks. Assisting with procurement, invoicing, and maintaining records for the department.
Responsibilities
- This position will be responsible for assisting staff with processing travel and travel reimbursements.
- Obtaining and using a State Purchasing Card.
- Clearing charges in WORKS.
- Creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand.
- Processing invoices.
- This position ensures all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed.
- Maintains/renews annual contracts/purchase orders for software and hardware.
Requirements
- Successful passing of a criminal background check (state, local, and national) is required.
- A high school diploma or equivalent (GED).
- Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units.
- Knowledge of office procedures and practices.
- Knowledge of general accounting and budgeting principals and arithmetic.
- Skilled in using computers and software for word processing, data bases, and spreadsheets.
- Ability to organize and maintain files and other records.
- Ability to follow written/verbal instructions.
- Ability to review data for accuracy and completeness.
- Ability to plan, organize, and coordinate work assignments.
- Ability to establish and maintain effective working relationships with others.
- Knowledge of procurement rules and statutes.
- Knowledge of the Florida Purchasing Card Program.
- Knowledge of My Florida Market Place.
- Knowledge of State Travel Management System.
- Ability and skills at multitasking.
- Skilled in the use of Microsoft Office Suite software.
Benefits
- The State of Florida supports a Drug-Free workplace.
- All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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