Assistant Front Office Manager coordinating the Front - Office team at Meliá Hotels International for optimal guest experiences in Wolfsburg. Engaging with guests and managing operations effectively.
About the role
- Administrative Assistant providing executive support in a healthcare organization. Key responsibilities include managing schedules, coordinating meetings, and processing correspondence.
Responsibilities
- Transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook)
- Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
- Manage the appointments and schedules of applicable staff
- Distribute incoming mail, prepare outgoing mail, file, maintain office supplies or other inventory
- Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise
- Communicate via phone, digitally and in person to internal and external stakeholders, partners, providers, and corporate and community leaders
Requirements
- 5+ years of experience supporting multiple senior level executives in a large and complex organization
- Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error
- Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
- Strong attention to detail with excellent verbal and written communication skills
- Ability to build strong working relationships with people both internally and externally
- Ability to always retain confidentiality
- Ability to manage and prioritize large workload
Benefits
- medical, dental and vision benefits
- 401(k) retirement savings plan
- time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
- short-term and long-term disability
- life insurance and many other opportunities
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