Office Manager performing various administrative tasks in support of a project team for up to 50 employees based in Syracuse, NY. Handling documentation, inquiries, and team coordination.
FI
Onsite Front Desk Administrative Assistant
Posted yesterday
About the role
- Part-time Administrative Assistant for the Mental Health Clinic at Family Service League in East Hampton. Responsibilities include clerical functions and assisting clients with clinic services.
Responsibilities
- Perform general clerical functions, including answering phones, scheduling, loading, and confirming appointments, scanning, filing and reporting to assist the multidisciplinary team with efficiently operating the office.
- Greet and interact with clients, visitors, and referral sources.
- Maintain an onsite presence to serve as the first point of contact for clients and visitors.
- Perform electronic data entry and record keeping.
- Assist supervisory staff with required statistical data collection and reporting.
- Assist with supply order.
- Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines.
- Assist with completion of insurance paperwork, including prior authorizations for treatment.
- Help maintain a positive and productive work environment.
- Assist with coverage at other locations as needed.
- Maintain positive working relationships with others both internally and externally to achieve goals of the organization.
- Work cooperatively and effectively with others to set goals, resolve problems and make decisions.
- Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
Requirements
- High School Diploma or equivalent required.
- At least 2 years of related experience in an office setting required.
- Excellent verbal and written communication skills, as well as customer service skills are required.
- Proficient computer skills, including Microsoft Office, required.
- Ability to multi-task and work as part of a team.
- Bilingual in Spanish preferred.
- Must be able to work a flexible schedule for office coverage.
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