Part - time Administrative Assistant supporting operations for global consulting firm in Mexico City. Handling organization and communication tasks to ensure smooth operations.
About the role
- Administrative Assistant supporting various departments at CenterWell in Jacksonville, FL. Responsibilities include coordination of meetings, managing calendars, and document preparation.
Responsibilities
- Transcribe, types, formats, and proofread various documents (correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using office software.
- Coordinate internal and external meetings, including scheduling, travel arrangements, and meeting amenities.
- Manage staff appointments and calendars.
- Operate office equipment (photocopiers, faxes, printers).
- Handle incoming and outgoing mail, filing, and maintain office supplies or inventory.
- Take notes and organize agendas, files, and projects.
- Occasionally assist with provider expenses.
- Exercises discretion and independent judgment in prioritizing requests and adapting procedures.
- Operate independently with minimal supervision, using comprehensive understanding of administrative procedures.
Requirements
- At least two years of experience in a supervisory or leadership role
- Skilled in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience in managing multiple tasks and priorities simultaneously
- Excellent attention to detail
- Strong organizational and time management capabilities
- Able to handle several projects and prioritize workload
- Dedicated to supporting a culture of continuous improvement in consumer experience.
Benefits
- medical, dental and vision benefits
- 401(k) retirement savings plan
- time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
- short-term and long-term disability
- life insurance
- many other opportunities
Job title
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Location requirements
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