Administrative Assistant supporting MobilityWorks Service Department, greeting customers and managing vehicle rentals. Invoicing clients, scheduling, and coordinating vehicle maintenance operations in Bedford Heights.
About the role
- Sales Administrator responsible for assisting sales, marketing, service, and rental departments. Managing title processes and ensuring compliance with state regulations.
Responsibilities
- Assist the Sales and Service teams as needed with required documentation.
- Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
- Take all vehicle photos and uploading to SalesForce.
- Inventory tracking on all new and used vehicles.
- Helps follow up on customer service ROs including payment and WIP.
- Assist General Manager in with dealership forecasting and budgeting.
- Manage the title process and report title status in MobilityForce.
- Processes vehicle and warranty registrations.
- Answers BDC leads as they come in and distributes to sales team as necessary.
- Provide back up to sales if none are available.
- Manage Accounts Receivable responsibilities including daily deposits for all departments.
- Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
- Manage and maintain all relationships with vendors, customers, and suppliers.
- Willing to travel to and represent the company at tradeshows, store openings, and vendor trainings.
Requirements
- High school diploma or GED required
- Bachelor’s degree preferred
- 5 years of office management experience
- Must be able to work independently
- Strong ability to multitask
- Excellent organizational and leadership skills
- Solid verbal, written, and interpersonal communication skills
- Experience working independently with minimal supervision
Benefits
- Competitive Salary + Bonus
- Medical, Dental & Vision Insurance plan(s).
- Flexible Spending Account(s)
- 8 paid holidays
- Personal Time Off
- Social Responsibility Time.
- Employer Paid Benefits such as Tuition Reimbursement Program
- Employee Assistance Program
- Life and Disability insurance
- Employee Wellness Program
- 401(k) Retirement Plan options
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