Administrative assistant supporting branches in Belo Horizonte with payments, material control, and benefit distribution. Ensuring proper documentation and payments process adherence.
About the role
- Administrative Assistant providing front desk support and administrative duties at Frontage Laboratories in Exton, PA. Responsible for organizing office environment and supporting senior leaders.
Responsibilities
- Provide support to the front desk located at 760 Pennsylvania Drive, in Exton, PA
- Greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment
- Provide administrative support to senior leaders
- Plan, organize, and schedule company and client meetings
- Order and oversee office supplies, order lunches for department meetings
- Maintain and stock conference rooms, coffee stations, and consignment stockroom
- Enter equipment contract information into the contract tracking system
- Perform day-to-day invoice activities, including reviewing and verifying requested invoices for accuracy
- Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff
- Collaborate with team members to ensure accurate and timely completion of assigned responsibilities
- Other duties as assigned by Procurement department
Requirements
- Previous experience in office management
- Excellent organizational skills and attention to detail
- Strong time management skills and multitasking ability
- Ability to demonstrate strong verbal and written communication skills
- Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook
Benefits
- Health and dental insurance
- 401(k) plan
- Disability insurance
- Life insurance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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