Administrative assistant supporting branches in Belo Horizonte with payments, material control, and benefit distribution. Ensuring proper documentation and payments process adherence.
KC
Onsite Administrative Assistant / Office Manager
Posted 12 hours ago
About the role
- Administrative Assistant overseeing the commercial office functions and coordinating maintenance. Tasks include call management, correspondence handling, and onboarding new employees.
Responsibilities
- Telephone reception
- Processing incoming and outgoing mail
- Welcoming company contacts: clients, visitors, employees
- Organizing internal meetings
- Welcoming new employees
- Managing onboarding and offboarding processes
- Managing absences, annual leave and RTT (reduction in working hours)
- Managing the company vehicle fleet, insurance files and traffic fines
- Facilities management (cleaning and maintenance of premises, security alarm, fire extinguisher maintenance, Apave, etc.)
- Monitoring and negotiating service provider contracts
- Managing purchases (telephony, office supplies, IT equipment, etc.)
- Invoice verification
- Preparing and maintaining dashboards, reports and budgets
Requirements
- Minimum Bac+2 (two-year post-secondary degree), e.g., BTS Assistant Manager, BTS in SME Management Assistance or equivalent qualification
- 2 years’ experience
- Fluent English
- Excellent communication skills and attentive listening
- Organized and detail-oriented
- Versatile
- Able to work independently
- Assertive
Benefits
- Meal vouchers
- Occupational health services
- Training — liaison with training organizations (OPCO2i)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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