Administrative assistant supporting branches in Belo Horizonte with payments, material control, and benefit distribution. Ensuring proper documentation and payments process adherence.
HK
Hybrid Administrative Assistant
Posted 12 hours ago
About the role
- Verwaltungsmitarbeiter*in responsible for administrative tasks in a humanistic association in Berlin. Includes office organization, process coordination, and management of procurement.
Responsibilities
- Comprehensive office organization, including mail handling, switchboard/telephone duties, coordinating visitors, and structured filing, maintenance and digitization of documents
- Coordination of commercial and administrative processes, particularly preparation of calculations and reports, invoice verification, and allocation to cost centers and responsible departments
- Purchasing and procurement: determining needs, obtaining and comparing quotes, placing orders, and monitoring delivery dates and invoices
- Management of insurance and contract matters, including communication with insurers and service providers, coordination, maintenance and updating of policies and framework agreements
- Ensuring efficient office operations through structured process organization, proactive planning and service-oriented support for all internal departments
Requirements
- Completed commercial vocational training or equivalent qualification
- Solid commercial and analytical understanding, especially in handling numbers, calculations, invoices and cost centers
- Experience with administrative procedures and purchasing/procurement is an advantage
- Structured, careful and independent working style with strong organizational skills
- Confident user of the Microsoft 365 environment, especially Excel
- Strong communication skills, service orientation and reliability in dealing with internal and external contacts
Benefits
- Attractive remuneration – we offer pay according to a parity-based collective sectoral agreement, depending on experience between EUR 2,834 – 3,133 gross (for 35 hours/week)
- Support through a company pension scheme and an annual special payment
- Central location – workplace in Berlin-Mitte, only 5 minutes from Alexanderplatz
- 30 days of vacation + December 24 & 31 off
- Hybrid work model with a mix of mobile work and office presence, plus flexible working hours
- Priority for your children when allocating daycare places in our 26 Humanist daycare centres in Berlin and Brandenburg
- Training and further development are an integral part of your working life
- Regular team events and a corporate health management program, plus a discounted Fitness First membership
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