Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
About the role
- Executive Assistant providing comprehensive administrative support to Senior Vice President. Managing schedules and office logistics at Milliken and Company in Westlake, OH.
Responsibilities
- Provide comprehensive, confidential administrative support to the Senior Vice President and Managing Director
- Manage a complex calendar and schedule of company executive(s)
- Oversee all aspects of travel arrangements to include hotel, flight, and ground transportation
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
- Prepare and submit expense reports on a timely basis
- Work closely with the leadership team and other Executive Assistants to provide support to the organization
- Answer inquiries independently, follow up with other departments to ensure that requests are carried out
- Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately
- Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
- Plan and coordinate team building events & assist with special projects
- Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
- Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
- Managing incoming and outgoing mail
- Process and approve PO’s and invoices related to general facility operations
- HR support – Assist HR with new employee onboarding/employee offboarding and other general HR related duties
- Ensure the facility complies with general safety standards and office policies are documented and followed
Requirements
- 5 years of experience supporting senior level leaders/executives
- Exceptional service orientation mindset
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
- Ability to make and build top notch presentations
- Analytical capability and comfortable with data and numbers
- Impeccable attention to detail
- Strong time management skills and ability to meet deadlines
- Excellent organizational skills
- High level of integrity and confidentiality
- Ability to work under time pressure and keep composure
- Team player with positive attitude
- Strong desire and interest to learn the business
- Prior experience working with a global/international team (preferred)
- SAP Experience (preferred)
Benefits
- hybrid work policy including 3 days in the office and 2 work from home days
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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