Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
TF
Onsite Executive Assistant – Senior Vice President
Posted 7 hours ago
About the role
- Executive Assistant providing high-level administrative support to the Senior Vice President of Asia at The Rockefeller Foundation. Engaging with stakeholders and ensuring efficient operation of SVP's office.
Responsibilities
- Serve as a key partner to the Senior Vice President, Asia.
- Anticipate requests, provide fast, accurate, and thoughtful responses to inquiries, and follow up on action items on behalf of the SVP.
- Function as the gatekeeper to the SVP and provide senior-level administrative support, including reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information as needed, and contact management.
- Manage the SVP’s time and calendar, managing a heavy schedule with efficiency and accuracy, including coordinating complex meetings with multiple participants and locations.
- Coordinate domestic and international travel arrangements, ensuring tight schedules and well-articulated itineraries, and generate and modify travel plans quickly and accurately.
- Manage travel, events, and expense submission through the Concur system.
- Ensure the SVP’s office, technology, and equipment are operating effectively, and coordinate with internal teams to provide seamless support.
- Build strong relationships across the Foundation with key leaders and their senior-level administrators.
- Assist the SVP and team members with the creation of high-level presentations and ongoing documentation, including the Asia Monthly Update.
- Serve as an ambassador for the team internally and externally, contributing to a positive, values-driven culture aligned with the Foundation’s vision, direction, and strategy.
- Support the SVP in preparation for Board meetings and senior management meetings, including development of briefing materials, talking points and associated data and evidence.
- Manage meeting logistics, including conference rooms, audiovisual equipment, and presentation displays.
- Create, update, and maintain databases of network and grantee contact information in Salesforce.
- Perform other duties as assigned by the SVP.
Requirements
- At least three years of executive-level administrative experience supporting a senior executive.
- A bachelor’s degree in business administration or a related field is preferred.
- Must have prior experience in a complex, fast-paced, and highly professional global organization with multiple offices and a strong mission and people-centered focus, or in a not-for-profit organization within a highly dynamic, evolving work environment.
- Demonstrated experience managing sensitive and confidential matters with a high level of professionalism and composure under pressure.
- Strong execution and organizational skills, with proven ability to prioritize and manage multiple tasks seamlessly and with exceptional attention to detail.
- Demonstrated critical thinking skills and strong decision-making capability.
- Ability to work effectively both independently and in a collaborative and collegial environment.
- Excellent interpersonal, written, and verbal communication skills, with the ability to build positive and productive relationships across all levels of staff and management.
- Strong project management and organizational skills, with a demonstrated ability to deliver high-quality, accurate work on time.
- Demonstrated technical proficiency in Microsoft Word, Excel, and PowerPoint; experience with Salesforce is required.
- Experience booking and managing international travel, demonstrated intercultural competence is required, and international work experience is a plus.
- Open to Thai nationals only.
Benefits
- No specific benefits mentioned
Job title
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Degree requirement
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