Hybrid Legal Operations Coordinator

at Mara

• Job title: Legal Operations Coordinator
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Dartmouth, Canada

About the role

• Legal Operations Coordinator overseeing legal operational activities and managing relations with external service providers at Mara Renewables Corporation. Enhancing legal processes and corporate governance within a fast-paced environment.

Responsibilities

• Prepare, edit, and format legal and management documents and reports with a high level of accuracy and professionalism
• Prepare, review, and manage a variety of legal documents, including NDAs, agreements, contracts and general legal correspondence
• Review and identify key terms and information within contracts, maintaining accurate and organized records
• Prepare summaries of key contracts and agreements to support internal stakeholders and executive decision-making
• Oversee corporate governance of Mara’s corporate structure, including maintaining corporate documents and minute books, preparing shareholder and director resolutions, and coordinating shareholder and director activities
• Develop, implement, and maintain a contract tracking and management system to improve visibility, organization, and compliance
• Support efforts to internalize legal work traditionally handled by external firms
• Assist with patent and trademark processes, including coordination, research, and documentation
• Organize, reorganize, and maintain an internal document management system to improve accessibility and compliance
• Create and maintain structured reference tools and resources for efficient access to legal, corporate, and operational information
• Ensure accuracy, consistency, and proper version control of corporate and legal documentation

Requirements

• 10+ years experience in legal administration, paralegal work, or a similar role
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent attention to detail, particularly in document preparation and review
• Strong communication and interpersonal skills
• Ability to work effectively in a high-paced, high-demand environment
• Proficiency in managing confidential information with discretion
• Experience with corporate records, document management systems, and administrative processes
• Experience supporting corporate governance and legal processes
• Prior experience working with multi-entity corporate structures
• Familiarity with intellectual property processes (patents and trademarks) is a nice to have
• Experience reducing reliance on external legal counsel by supporting internal legal work is a nice to have

Benefits

• Comprehensive medical, dental, and vision plan
• Employee & Family Assistance Program
• RRSP matching program
• Health care spending account
• Physical Wellness Reimbursement Plan