Hybrid Senior Administrator

at Aprio

• Job title: Senior Administrator
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Scottsdale, United States

About the role

• Senior Administrator supporting 2-3 attorneys at Aprio, a leading CPA firm. Involved in drafting legal documents, scheduling meetings, and managing case files.

Responsibilities

• Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
• File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
• Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
• Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
• Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
• Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
• Process incoming and outgoing mail, including service of legal documents.
• Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Monitor and track case deadlines to ensure timely completion of tasks.

Requirements

• High school diploma or equivalent required; associate's or bachelor’s degree preferred.
• Minimum of 1–3 years of experience in a legal assistant or similar role (law firm experience preferred).
• Proficiency in Microsoft Office Suite and legal practice management software (e.g., iManage and Coyote).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and a high degree of professionalism.

Benefits

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave – coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options