Personal Assistant supporting the Executive team at LRQA. Responsible for organizing schedules, meetings, and communications.
About the role
- Assistant to Operations Director managing various administrative responsibilities in Liebherr Components. Fostering efficiency in operations with a focus on documentation, coordination, and communication.
Responsibilities
- Executive and administrative support
- Support the Operations Director in optimizing and overseeing their activities
- Organize, structure and distribute internal and external information
- Draft and format (and translate when necessary): letters, memos, meeting minutes, procedures, specifications and communication materials
- Manage filing, archiving and uploading of documents (SharePoint)
- Create dashboards, track action plans and follow-ups
- Prepare presentations related to the activity
- Manage the Operations Director's calendar
- Organize meetings and business travel (transportation, accommodation, company vehicle fleet)
- Participate in organizing events, company visits and seminars (vendor relations, quotes, coordination)
- Improve existing tools and processes (travel management, company visits, etc.)
- Manage orders, reception and communications
- Welcome and direct internal and external visitors
- Manage the telephone switchboard and mail
Requirements
- Bachelor's degree (Bac+3) or equivalent in executive assistance, business administration or management
- 5–10 years' proven experience as an Executive Assistant, ideally in an industrial environment
- Autonomous, proactive, and able to propose improvements; well organized
- Excellent interpersonal skills and discretion (confidentiality is essential)
- Comfortable with office and collaboration tools
- Ability to manage complexity, priorities and unexpected situations
- English required; German appreciated
Benefits
- Holiday bonus
- Profit-sharing
- Holiday vouchers
- 13th-month salary
- Company savings/pension plan (PERCO)
- Attendance bonus
- On-site staff canteen
- Company social events (breakfasts, barbecues, year-end party...)
- Active Works Council (CSE)
- Health insurance coverage
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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