Executive Assistant supporting CPO and Product VPs at Trainline. Managing agendas, travel, and correspondence in a hybrid role.
About the role
- TPP Coordinator driving program management for Ford's Technology Platform Programs team. Ensuring efficient operations in delivering high-quality software for next-gen vehicles.
Responsibilities
- Anticipate and proactively address the operational and administrative needs of TPP leaders and their teams, ensuring they remain focused on strategic program initiatives.
- Manage calendars, coordinate domestic and international travel logistics, and process expense reports for assigned TPP leadership.
- Manage department review and approval processes for overtime, travel, and similar processes
- Manage and performance analyses of department business office procedures and tracking for operational health metrics and objectives, resources and key initiatives
- Manage the planning, meeting agendas, material filing and logging, minutes and distribution lists for department operational meetings
- Identify and analyze operational inefficiencies within the team, proposing and implementing innovative solutions to enhance productivity and streamline workflows.
- Draft and disseminate clear, concise team communications, manage correspondence, and serve as a primary point of contact for internal stakeholders.
- Cultivate and maintain strong, collaborative relationships with cross-functional partners across Ford to facilitate seamless communication and project execution.
Requirements
- 3+ years of experience in an administrative or coordinator role, preferably supporting senior-level leadership in a dynamic, fast-paced and technical/engineering environment.
- Demonstrated proficiency and analyses with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams).
- Exceptional organizational skills, meticulous attention to detail, problem solving capability and the ability to manage multiple priorities effectively.
- Verbal and written communication skills, with the ability to draft professional correspondence and communicate clearly across all levels.
- Proven ability to work proactively, independently, and exercise sound judgment and discretion.
- Hybrid on-site work (minimum 4 days per week) at Ford campus, co-located with the TPP team, in Dearborn Michigan
- Associate's or Bachelor's degree.
- Experience supporting teams in a technology, software development, or automotive environment.
- Familiarity with Ford's internal systems and processes (e.g., Concur, Teams, etc.).
Benefits
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time.
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