About the role

Executive Assistant providing administrative support to executives at KARL STORZ. Handling scheduling, travel, and expense reports to ensure productivity.

Responsibilities

Provide executive administrative support for assigned Executive(s) in accomplishing their goals and objectives.
Handling various administrative duties to support and enhance efficient office and department operations.
Managing complex scheduling logistics, extensive calendar management, and sending reminders.
Managing, coordinating, and arranging travel and travel-related arrangements.
Preparing and filing expense reports and managing the department’s purchase order process and processing of invoices.
Creating, editing, and proofreading emails, memos, correspondence, spreadsheets, and other written material.
Maintaining professionalism and strict confidentiality with all information and materials.
Provide program management oversight for Executive(s) and department(s) to ensure deadlines are met.
Assisting in planning meetings and developing agendas.
Collaborating with business partners at all levels.

7 years minimum, related experience as an Assistant to Executives or C-level leaders
AA degree
Proficient in Microsoft Suite including Word, Excel, Power Point with the ability to learn new job-related systems and software
Demonstrated ability to work diplomatically with different personalities among upper management and employees at all levels
Detail-oriented problem solver with experience in program management activities
Demonstrated ability to manage multiple priorities and projects with excellent follow-through to meet deadlines
Superior common sense, judgment, pragmatism, tact, diplomacy and professionalism
Exceptional organizational, analytical and interpersonal skills
Expert presentation and written and verbal communication skills
Ability to work in a team-oriented environment and be flexible, adaptable and responsive to colleagues at all levels
Ability to work with external vendors, executives, senior management and support staff on matters of concern to Executive(s) and/or department
Ability to type accurately using standard business vocabulary and grammar
Ability to handle conflict appropriately
Ability to discern when to escalate issues upward and when to make appropriate decisions
Ability to contribute a fun and creative approach to team activities and morale.

Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too!
3 weeks vacation, 11 holidays plus paid sick time
Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child.
401(k) retirement savings plan providing a match of 60% of the employee’s first 6% contribution (up to IRS limits)
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
We prepay your tuition up to $5,250 per year! - Tuition pre-imbursement
Fitness reimbursement of up to $200 annually
And much more!