Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
About the role
- Administrative Assistant in the Office of Juvenile Affairs providing administrative support and managing records. Preparing claims, requisitions, purchase orders, and other fiscal duties.
Responsibilities
- Provide administrative support to program areas by preparing invoices and payments of claims, requisitions, purchase orders, and maintaining personnel files.
- Participates in projects as team member or team leader and implements special procedures.
- Initiates correspondence requiring knowledge of agency or program procedures and policies.
- Develops and maintains confidential or complex files.
- Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
- Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
- Coordinates activities with internal and external customers.
- Interviews callers, arranges appointments, and performs other office tasks and duties.
- Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
- Trains or mentors other staff.
- Supervises subordinate staff.
Requirements
- bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
- Must be willing to fulfill any job-related travel normally associated with this position and possess a valid Oklahoma driver’s license.
- Must be able to pass OSBI and FBI background check.
Benefits
- Generous state paid benefit allowance to help cover insurance premiums.
- Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.
- Flexible Spending Accounts: Options for healthcare and dependent care expenses.
- Retirement Savings Plan: With a generous company match to help secure your future.
- 15 days of vacation and 15 days of sick leave the first year for full time employees.
- 11 paid holidays a year.
- Employee Assistance Program: Support when you need it.
- Longevity Bonuses: For years of dedicated service.
- Training Opportunities: Continuous learning and development for CEU requirements.
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