Administrative Assistant supporting an architecture firm in Lille, handling administrative and financial tasks while collaborating with technical teams on projects.
About the role
- Executive Administrative Assistant in Evans, GA office providing organizational and operational support to senior leadership. Managing calendars, drafting correspondence, and organizing events and travel arrangements.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, coordinating across multiple stakeholders, and resolving conflicts to ensure optimal use of time
- Draft, edit, and proofread professional correspondence, reports, presentations, and other documents
- Organize JANUS hosted events and meetings, manage service contracts, venue support, and internal coordination for IT, document preparation and printing
- Coordinate meetings, prepare agendas, take meeting minutes, and track follow-up action items
- Handle confidential information with the highest level of discretion and professionalism
- Prioritize and manage multiple tasks simultaneously while meeting deadlines in a fast-paced environment
- Support executive projects by tracking timelines, deliverables, and next steps
- Organize joint travel, coordinate travel arrangements, file travel expense reports, and other administrative needs as required
- Maintain organized digital filing systems
- Anticipate executive needs and proactively address potential issues before they arise
- Manage the Evans, GA office to include coordinating maintenance, office furniture, supplies, food and drinks, perform inventories (excluding individual IT equipment), and service contracts
- Complete various HR tasks, as needed.
Requirements
- Proven experience as an Executive Administrative Assistant, Executive Assistant, or similar role supporting senior leadership
- Advanced organizational and time-management skills, with the ability to prioritize tasks and manage shifting deadlines
- Excellent written and verbal communication skills, including experience drafting communications on behalf of executives
- Strong attention to detail and accuracy
- High level of discretion and professionalism when handling confidential and sensitive information
- Proficiency in Microsoft Office, and other productivity tools
- Ability to work independently while also collaborating effectively with internal teams
- Strong problem-solving skills and sound judgment
Benefits
- Attractive comprehensive benefit package to include health and welfare plans and financial products
- Referral bonus program
- Various employee awards
Job title
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