Executive Administrative Assistant in Evans, GA office providing organizational and operational support to senior leadership. Managing calendars, drafting correspondence, and organizing events and travel arrangements.
BC
Onsite Administrative Assistant
Posted 1 hour ago
About the role
- Administrative Assistant supporting an architecture firm in Lille, handling administrative and financial tasks while collaborating with technical teams on projects.
Responsibilities
- Assist in preparing administrative (Acte d’engagement) and financial (DPGF - detailed price breakdown) documentation for tender responses, supporting the architects
- Monitor administrative and financial aspects of ongoing projects, including preparing interim payment statements for contractors and final account documents (DGD)
- Manage and issue invoices
- Manage supplier relationships and contracts
- Prepare and submit required administrative declarations
- Prepare and monitor billing forecasts
- Handle daily administrative tasks and organize documentation
- Support teams in overall administrative preparation and management
- Collaborate with other departments to optimize administrative processes
Requirements
- Proven experience in a similar administrative role, ideally within construction project management (maîtrise d’œuvre) or a construction company
- Excellent command of French (impeccable spelling and grammar)
- Strong proficiency with office software (Word and Excel) and invoicing/billing software
- Knowledge of accounting and administrative management
- Familiarity with billing procedures for public contracts (price revisions, retention guarantees, etc.)
- Proficiency in calculating price adjustments and retention guarantees
- Effective written communication skills
- Strong interpersonal skills with internal and external stakeholders
- Ability to prioritize tasks
- Organized, methodical, and detail-oriented
- Ability to manage multiple files/projects simultaneously with reliability and a methodical approach
- Able to work independently while valuing teamwork
- Knowledge of InDesign is a plus
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