Executive Assistant providing administrative support to systems delivery team in Kuwait. Fluent in English and Arabic, managing documents and communication with stakeholders.
About the role
- Executive Assistant enhancing executive staff’s effectiveness through scheduling, travel arrangements, and correspondence management. Collaborating with international teams and ensuring organizational function across various time zones.
Responsibilities
- Manage two executive staff calendars, and schedule internal and external meetings, including coordinating with international teams and being available across various time zones to support executive needs.
- Collaborate with the Office Administration Executive Team as well as Operations and Facilities to ensure seamless organizational function.
- Arrange domestic and international business travel and handle expense reports timely.
- Collaborate closely with the President/CEO's EA to provide on-site support while at HQ.
- Place and receive phone calls on behalf of executive staff.
- Prepare business correspondence – letters, emails, presentations, etc.
- Manage (in detail) special high-level Research new ideas and provide status
- Prepare and maintain various reports for executive staff, customers, and the board of directors, including management of a regular reporting schedule.
Requirements
- U.S. Citizenship is required.
- Excellent Computer skills – Microsoft Office (Outlook, Word, Excel, PowerPoint, Project)
- Must be able to multi-task and prioritize several projects and details.
- Must be able to efficiently support multiple executives as needed.
- Able to work in an intense, high-energy, fast-paced environment.
- Excellent organizational skills
- Must be detail oriented.
- Proactive – able to anticipate the next step without having to be directed.
- Accommodating – willing to help.
- Strong communication skills – written and verbal – not afraid to speak up and give feedback.
- Must be diplomatic.
- Exceptional follow-through skills
- Must take ownership of the position.
- Positive attitude
- Bachelor’s degree OR 8+ years of experience as an Executive/High-level Administrative Assistant
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Personal Assistant to the CEO in a fintech digital assets company. Manage executives' schedules, communications, and operational efficiency in a hybrid workspace.
Providing high - level executive support to Connexus Credit Union's executives in a remote - first work environment. Managing schedules, communications, and various administrative tasks with precision.
Medical Secretary providing administrative support in Radiology department at Virtua Health. Responsible for secretarial tasks and maintaining patient flow effectively.
Personal Assistant managing complex schedules and supporting business development at a healthcare consulting firm. Coordination of meetings, travel, and collaboration with internal stakeholders is key.
Secretary for the Works Council in part - time at Liebherr - Aerospace, handling administrative tasks and communication within the team. Involves document processing, scheduling, and office management.
Executive Assistant supporting an executive in EMEA at Arc’teryx. Organizational mastery for scheduling and travel management in a hybrid role.
Executive Assistant managing C - Suite operations and facilitating collaboration at International SOS. Ensure efficient scheduling and communication for executives in a health and security management firm.
Secretary responsible for quality assurance support to Manitoba Blood and Marrow Transplant Program. Duties include document preparation, meeting organization, and communication with stakeholders.
Executive Assistant providing comprehensive administrative support to Senior Vice President. Managing schedules and office logistics at Milliken and Company in Westlake, OH.