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IB
Hybrid People Team Administrator
Posted 2 months ago
About the role
- People & Office Administrator at Intent HQ enhancing People function with AI-driven HR processes. Responsible for maintaining records, recruitment support, and improving employee experience in a fast-paced environment.
Responsibilities
- Supporting the People Team by accurately maintaining employee records, ensuring they are up-to-date and stored securely within our People tools
- Assist the recruitment process by scheduling interviews, candidate liaison, and supporting the Global Head of Talent as required
- Together with the team, ensure our administration is in compliance with company policies and procedures and external requirements such as local employment law, ISO 27001 and SOC2 audits
- Identify opportunities to embed AI and generative AI solutions into HR workflows, helping the People Team improve efficiency, enhance the employee experience, and develop new ways of working
- Serve as a first point of contact for employees regarding HR / People related matters
- Assist with various People projects and initiatives, such as employee engagement surveys, performance management processes, and office experience programs
- Responsible for employee experience activities within the London office, arranging weekly office lunches, weekly brunches, and various social events
- Handling office orders including the weekly food shop
- Coordinating on-site events and meetings, including the quarterly Senior Leadership Onsite meetings
- Supporting the Procurement (Facilities) team on an ad hoc basis
Requirements
- Generative AI proficiency
- A “can do” proactive attitude and the ability to thrive under competing priorities and deadlines
- Strong organisational skills with excellent attention to detail & accuracy are essential
- Excellent communication and interpersonal skills
- Ability to multitask and prioritise tasks effectively
- Strong problem-solving skills and ability to work independently as well as part of a team
- Ability to handle sensitive and confidential information with discretion
- To be able to work from our Holborn-based office a minimum of 3 days per week
- Experience working in an HR / People administrative role or similar position (desirable but not essential)
- Proficient in the use of Google drive and use of Macbook Pro (desirable but not essential)
- HiBob or other HRIS experience a bonus (desirable but not essential)
- Basic knowledge of employment laws and regulations (desirable but not essential)
- CIPD qualification (desirable but not essential)
- Experience in SME / Start up environment (desirable but not essential)
- Familiar with ISO27001 and or SOC2 audits & standards (desirable but not essential)
Benefits
- Flexible working
- Free breakfast daily (when in the office)
- 26 days holiday (pro rata)
- Pension scheme
- Income Protection with Employee Assistance Programme
- Life Assurance
- Oliva Mental Health platform and counselling
- Higher than statutory maternity/paternity benefits
- Work socials
- Wellbeing programme
- Cycle to work scheme
- Training opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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