About the role

People & Office Administrator at Intent HQ enhancing People function with AI-driven HR processes. Responsible for maintaining records, recruitment support, and improving employee experience in a fast-paced environment.

Responsibilities

Supporting the People Team by accurately maintaining employee records, ensuring they are up-to-date and stored securely within our People tools
Assist the recruitment process by scheduling interviews, candidate liaison, and supporting the Global Head of Talent as required
Together with the team, ensure our administration is in compliance with company policies and procedures and external requirements such as local employment law, ISO 27001 and SOC2 audits
Identify opportunities to embed AI and generative AI solutions into HR workflows, helping the People Team improve efficiency, enhance the employee experience, and develop new ways of working
Serve as a first point of contact for employees regarding HR / People related matters
Assist with various People projects and initiatives, such as employee engagement surveys, performance management processes, and office experience programs
Responsible for employee experience activities within the London office, arranging weekly office lunches, weekly brunches, and various social events
Handling office orders including the weekly food shop
Coordinating on-site events and meetings, including the quarterly Senior Leadership Onsite meetings
Supporting the Procurement (Facilities) team on an ad hoc basis

Generative AI proficiency
A “can do” proactive attitude and the ability to thrive under competing priorities and deadlines
Strong organisational skills with excellent attention to detail & accuracy are essential
Excellent communication and interpersonal skills
Ability to multitask and prioritise tasks effectively
Strong problem-solving skills and ability to work independently as well as part of a team
Ability to handle sensitive and confidential information with discretion
To be able to work from our Holborn-based office a minimum of 3 days per week
Experience working in an HR / People administrative role or similar position (desirable but not essential)
Proficient in the use of Google drive and use of Macbook Pro (desirable but not essential)
HiBob or other HRIS experience a bonus (desirable but not essential)
Basic knowledge of employment laws and regulations (desirable but not essential)
CIPD qualification (desirable but not essential)
Experience in SME / Start up environment (desirable but not essential)
Familiar with ISO27001 and or SOC2 audits & standards (desirable but not essential)