Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
EU
Hybrid Temporary Administrative Assistant, Leadership Giving, Development
Posted 3 months ago
About the role
- Temporary Administrative Assistant assisting with donor cultivation and office support for The Carter Center. Managing correspondence, coordinating travel, and maintaining donor records for various development teams.
Responsibilities
- Provides daily office support in the stewardship and cultivation of donors and prospects.
- Performs routine office duties, including maintaining files, answering phones, arranging travel, and coordinating schedules/calendars.
- Supports the work of the Principal Gifts International (75%) and the Planned Giving (25%) Development teams.
- Reports to the Senior Associate Director, Lead for Principal Gifts International and the Associate Director of Planned Giving.
- Manages calendars, prepares leaders for daily activities, and prioritizes meeting requests.
- Reviews and triages incoming correspondence; drafts and handles routine responses.
- Prepares, edits, and proofreads correspondence, reports, proposals, charts, and presentations, ensuring accuracy and policy compliance.
- Coordinates Gift Officer travel—including flights, lodging, transportation, expenses, and trip files—and assists with reimbursements as needed.
- Contacts donors and prospects related to travel and meetings.
- Enters and updates donor data in Raiser's Edge and other databases; codes actions appropriately and maintains accurate records.
- Organizes and maintains donor/prospect files and supports coordination with Donor Services.
- Schedules meetings and special events, manages logistics, and prepares materials.
- Processes invoices, maintains records, monitors account status, and recommends cost-effective solutions; may assist with budgets, grants, and expense reports.
- Maintains databases, spreadsheets, and filing systems; analyzes data and generates reports.
- Oversees ordering and maintenance of office supplies.
- Assists with coordinating donor tours.
- Performs other related duties as assigned.
Requirements
- Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
- Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
- Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).
- Previous experience with various personal computer software applications, in particular, a good working knowledge of the Raiser’s Edge software, Excel, Word, and PowerPoint.
- Experience in assisting with organizing meetings and events helpful.
- Positions within this classification may require the ability to type of keyboard 50 accurate words per minute.
- Previous experience in a nonprofit and/or fundraising office is a plus.
- Ability to work in fast-paced, high profile environment.
- Experience in supporting multiple principles.
- Familiarity with Raiser's Edge software and experience in travel coordination is preferred.
- Excellent interpersonal skills and ability to interact with a large and diverse group of people.
- Good writing and editing abilities, attention to detail and computer skills.
Benefits
- Not Applicable
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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