Business Process Consultant leading complex initiatives at McKesson to enhance healthcare delivery. Utilizing data analysis and project management to drive measurable improvements across teams.
EC
Hybrid Business Operations Associate
Posted 3 months ago
About the role
- Business Operations Associate supporting daily business operations and administration tasks for EverLine Coatings. Engaging with customers and ensuring efficient operations within a dynamic environment.
Responsibilities
- Supports daily business operations by assisting with administrative, sales and marketing, compliance and safety, and operations responsibilities
- Monitor and respond to online inquiries
- Maintain organized electronic filing systems
- Ensure proper onboarding with customers, including W9 and COI submissions
- Pre-screening of candidates, coordinating interviews with Operations Manager and Ownership
- Preparing and executing new hire paperwork for onboarding new hires
- Assist with scheduling site visits and customer appointments
- Track job documentation, photos, and completion records
- Review operations reports for missing data; retrieve data as needed from operations team
- Creating mail out list to target customers; sending out mailers
- Sending follow up emails to target customers
- Serve as a primary point of contact for customers regarding scheduling, invoicing, and general questions
- Support sales efforts by tracking leads, proposals, and follow-ups in Hubspot or job management systems
- Assist with estimations by taking measurements and line striping counts via Google Earth
- Assist with proposals by preloading information in Proposify
- Submit proposals to online bidding platforms such as BuildingConnect, PlanHub, and SmartBid
- Site visits as needed
- Assist with invoicing, billing, and accounts receivable tracking
- Work with bookkeeper by answering questions on how to code transactions and providing monthly bank, credit card, and loan statements
- Support expense tracking for payroll reimbursements
- Reviewing monthly P&L statements for accuracy and preparing monthly cash flow statements
- Maintain employee training records
- Assist with tracking safety documentation, SDS records, and compliance requirements
- Support preparation of documentation for audits, insurance, or regulatory reviews
- Ensure compliance is maintained within vendor management systems such as Avetta, VendorSmart, and SAP
- Order and distribute PPE and uniforms for team members.
Requirements
- 2+ years of experience in an administrative or customer service role preferred
- Experience in construction, contracting, or service-based businesses is a plus
- Proficiency in Microsoft Office (Word, Excel); experience with Google Workspace, QuickBooks, and CRM/job management software such as Hubspot and Airtable preferred
- Experience with AI tools such as ChatGPT, particularly in an administrative setting
- Strong organizational, time-management, and multitasking skills
- Excellent verbal and written communication skills
- Ability to handle confidential information with professionalism
- Dependable, self-motivated, and able to work independently.
Benefits
- Opportunity for fast growth within the organization
- Full Training provided - Learn new skills in a niche industry
- Friendly and supportive company culture
- Work outside in a changing environment
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
OS
Building Codes Administrator overseeing the Building Codes Division operations at Oregon's Department of Consumer & Business Services. Responsible for regulatory functions and legislative proposals in building safety.
HR Operations Analyst developing agile business solutions for MMC. Focusing on optimization of HR processes and supporting Workday system enhancements with an emphasis on user experience.
Managing a broad range of moderately complex supply chain processes for a large global business unit. Leading regional and global business unit planning teams to streamline operational processes.
Senior Director of Commercial Operations at GE HealthCare leading client engagement and operational excellence for MIM Software across international markets.
Supporting clinical trial operations and documentation activities in a global context with a focus on quality and compliance in the life sciences industry.
Business Process Manager acting as a link between customer service and IT at Liebherr. Overseeing demand processes and ensuring solutions for customer service delivery.
Intern Business Process at ACI focusing on audit readiness and process improvement. Collaborating with teams to document processes and enhance operational effectiveness.
Executive Assistant supporting Calgary - based partners in a global implementation firm. Managing complex schedules, communications, and enhancing business operations.
Executive Director of Enterprise Business Systems leading strategic initiatives for enterprise applications at Carle Health. Focusing on aligning capabilities with business objectives and vendor management.