Business Process Manager leading clinical supply chain processes and systems at Roche. Optimizing global distribution for clinical trials to ensure timely treatment for patients.
EC
Hybrid Business Operations Associate
Posted 2 weeks ago
About the role
- Business Operations Associate supporting daily business operations and administration tasks for EverLine Coatings. Engaging with customers and ensuring efficient operations within a dynamic environment.
Responsibilities
- Supports daily business operations by assisting with administrative, sales and marketing, compliance and safety, and operations responsibilities
- Monitor and respond to online inquiries
- Maintain organized electronic filing systems
- Ensure proper onboarding with customers, including W9 and COI submissions
- Pre-screening of candidates, coordinating interviews with Operations Manager and Ownership
- Preparing and executing new hire paperwork for onboarding new hires
- Assist with scheduling site visits and customer appointments
- Track job documentation, photos, and completion records
- Review operations reports for missing data; retrieve data as needed from operations team
- Creating mail out list to target customers; sending out mailers
- Sending follow up emails to target customers
- Serve as a primary point of contact for customers regarding scheduling, invoicing, and general questions
- Support sales efforts by tracking leads, proposals, and follow-ups in Hubspot or job management systems
- Assist with estimations by taking measurements and line striping counts via Google Earth
- Assist with proposals by preloading information in Proposify
- Submit proposals to online bidding platforms such as BuildingConnect, PlanHub, and SmartBid
- Site visits as needed
- Assist with invoicing, billing, and accounts receivable tracking
- Work with bookkeeper by answering questions on how to code transactions and providing monthly bank, credit card, and loan statements
- Support expense tracking for payroll reimbursements
- Reviewing monthly P&L statements for accuracy and preparing monthly cash flow statements
- Maintain employee training records
- Assist with tracking safety documentation, SDS records, and compliance requirements
- Support preparation of documentation for audits, insurance, or regulatory reviews
- Ensure compliance is maintained within vendor management systems such as Avetta, VendorSmart, and SAP
- Order and distribute PPE and uniforms for team members.
Requirements
- 2+ years of experience in an administrative or customer service role preferred
- Experience in construction, contracting, or service-based businesses is a plus
- Proficiency in Microsoft Office (Word, Excel); experience with Google Workspace, QuickBooks, and CRM/job management software such as Hubspot and Airtable preferred
- Experience with AI tools such as ChatGPT, particularly in an administrative setting
- Strong organizational, time-management, and multitasking skills
- Excellent verbal and written communication skills
- Ability to handle confidential information with professionalism
- Dependable, self-motivated, and able to work independently.
Benefits
- Opportunity for fast growth within the organization
- Full Training provided - Learn new skills in a niche industry
- Friendly and supportive company culture
- Work outside in a changing environment
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Business Process Senior Associate managing transactions and analysis for the Insurance Operations team. Requires data/BPO experience and basic MS office proficiency in a flexible work environment.
Business Process Owner at USAA managing complex process improvement initiatives. Collaborating with stakeholders to enhance operational performance and implement strategic process changes.
Senior Manager for Business Systems Consulting at Elliott Davis assisting clients in business systems optimization. Leading projects, managing teams, and enhancing overall business process efficacy.
Senior Claims Business Process Engineer managing cross - functional process improvements in P&C Claims. Driving operational efficiency and serving as a trusted advisor to executives across various fields.
Project Co - ordinator managing client - site operations and facilitating moves in a fast - paced environment. Supporting workplace operations and ensuring smooth project delivery for JLL.
Senior Manager of Internal Operations at CVS Health driving operational effectiveness and building community partnerships. Leads projects and develops team capabilities for workforce development.
Business Process Owner optimizing talent processes for USAA. Requires expertise in process management, risk assessment, and talent strategy alignment while based in designated US locations.
Senior Business Operations Consultant leading digital transformation projects for enhanced patient experiences at Cedars - Sinai. Collaborating with teams on strategic initiatives in a hybrid work environment.
Business Process Consultant at D - Trust GmbH responsible for methodical and operational process management. Involves development and optimization of process standards in Berlin.