Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Executive Search Coordinator providing coordination and administrative support for recruiting at Kimberly-Clark. Managing interview schedules, candidate communications, and project documentation with a focus on continuous improvement.
Responsibilities
- Provides coordinator and administrative and project support for the ESS team.
- Handles scheduling of interviews including communication to interviewers and candidates
- Ensures an excellent candidate and client experience handling communication, scheduling, data updates, and more
- Provides interview teams with necessary information and materials
- Assists with travel arrangements for candidate interviews
- Completes expense, reimbursements, invoicing, purchase orders, or other financial tasks involving internal and external stakeholders, tools and attention to detail.
- Develops/provides weekly status presentations for active recruiting projects.
- Assists in creation of other project related documentation, reports, and presentations.
- Works with other administrative teams as needed to coordinate complex schedules.
- Maintains strong and professional interpersonal relationships with employees at all levels of the organization.
- Manages offer letter creation and delivery
- Monitors background check process and communicate results to ESS partners
- Form positive recruiter/coordinator relationships to allow open communication and provide quick and effective workflow
- Initiates and contributes to continuous improvement projects
- Assist in the coordination of other recruiting activities as needed
Requirements
- Bachelor’s degree or equivalent work experience
- 2+ years’ experience in a coordinator or administrative role preferred, ideally in recruiting or human resources
- Exceptional work management, prioritization, and organizational skills
- Demonstrates strong written and oral communication skills
- Ability to professionally and confidently interact with individuals at all levels of the organization
- Detail-oriented and proactive, geared toward continuous improvement
- Technically savvy with the ability to learn new systems and tools
- High proficiency in Microsoft Office applications – Excel, PowerPoint, Word, Outlook, Teams, Forms, and other O365 tools.
Benefits
- Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
- Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
- Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
- Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
- Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
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