Senior Administrator managing Windows - based web platforms for enterprise solutions. Leading technical ownership and collaboration with application teams for operational stability.
About the role
- Foundation Programmes Administrator supporting education activities at EIT Urban Mobility Foundation. Handling administrative tasks related to student payments and supporting the Finance department.
Responsibilities
- Providing help desk support to students regarding student payments and invoices.
- Providing the Finance department with updated information on student participation fees to be invoiced and ensuring invoices are issued to students within the set deadlines.
- Monitoring incoming student payments and sending out reminders to students with payment due dates.
- Ensuring student allowances are paid to students on time and in line with their scholarship status.
- Updating the student portal with incoming and outgoing payment information.
- Updating and maintaining payment policies and keeping a timeline of all incoming and outgoing student payments, per programme, per cohort, and per year.
- Updating student contracts and student financial support agreements.
- Acting as the main contact point for the Master School and Doctoral Training Network Offices for all student finance matters.
- Supporting the set-up of partnerships with student recruitment and funding agencies.
- Monitoring budgets, including spending and revenue.
- Providing overall administrative support to Academy-related Foundation activities, such as mail processing, procurement, organising meetings, preparing presentations and meeting-related documents.
- Proposing and driving initiatives to improve the administrative operations for Academy-related Foundation activities.
- Helping with other regular and general administrative and operational tasks, as well as reporting to EIT.
Requirements
- Demonstrated experience (min. 2 years) in a similar role.
- A Bachelor’s degree in Business Administration, Management, Finance, Accounting, or equivalent training or working experience.
- Written and spoken English (C1).
- Professional use of MS Office (Excel, Teams, SharePoint).
- Strong communication and administrative skills, including planning and execution of assigned tasks.
- Committed, proactive, accurate and respect of timelines and deadlines.
- Team player who can work independently.
- Prioritization and problem-solving skills to manage the (sometimes) conflicting interests, priorities, and expectations of different target groups.
- Attention to detail and good numerical skills.
- Strong IT and digital skills.
Benefits
- 27 days of paid time-off to rest and re-energise.
- A yearly training catalogue to support your career development.
- A tax benefit powered by Cobee, allowing you to save on your personal income tax.
- A Private health insurance borne by the Company.
- Work in a modern, flexible and collaborative workspace, located in the 22@ area.
- Bike to work and park safely in our premises.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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