Administrative Assistant collaborating with Sales, Operations & Marketing teams at a real estate investment firm. Documenting processes, providing support, and ensuring efficient communication.
About the role
- Administrative Assistant providing high-level administrative support to the National Science Foundation’s Office of Legislative and Public Affairs. Ensuring efficient office operations and effective stakeholder coordination.
Responsibilities
- Manage calendars, correspondence, meetings, and document workflows.
- Prepare agendas, meeting minutes, reports, and briefing materials.
- Coordinate travel, training, reimbursements, and logistics.
- Maintain databases, tracking systems, templates, and distribution lists.
- Draft, edit, and format correspondence and official documents.
- Communicate with professionalism, discretion, and tact.
- Support metrics reporting and administrative process improvement.
- Collaborate closely with OLPA leadership, staff, and contractors.
Requirements
- Bachelor's degree or equivalent professional experience required.
- Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience with SharePoint, ServiceNow, and document management systems.
- Strong writing, editing, and formatting skills.
- Ability to distill complex or technical information into plain language.
- Knowledge of federal administrative procedures and professionalism standards.
- Attention to detail, time management, and multi-tasking ability.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Process Analyst at MoonTech transforming workflows and leading automation initiatives. Collaborating across teams to enhance efficiency and build scalable operations in a hybrid role.
Sales Admin Assistant supporting Vehicle Admin Registration Team to ensure accurate execution of administrative tasks. Focus on customer vehicle registration and documentation processes at Vantage Automotive in Singapore.
F&I Admin Assistant supporting end - to - end loan processing at Vantage Automotive. Coordinating with banks and managing loan records in Salesforce.
Strategy, Planning & Systems Specialist assisting with strategy development for a non - medical home care organization. Ensuring successful implementation of key initiatives and maintaining organizational processes.
HR Assistant providing administrative and operational support to the HR team at Arbella in Quincy, MA. Supporting HR processes and initiatives for a people - first organization.
Office Manager responsible for office organization and atmosphere in a self - organized, agile team at FRANK Immobilien. Creating an inviting environment to support collaboration and productivity.
Administrative Assistant supporting Quality Management System at Santa Casa BH. Providing administrative support and managing document controls for workflow processes.
Provide administrative support for contract management, payments and legal compliance. Maintain records, control deadlines and assist with payment planning and general administrative tasks.
Assistente Administrativo III supporting operational and analytical activities in the area of risk management at Auren Energia. Focus on organization, documentation, and communication for effective business continuity.