Secretary/Assistant managing office administration at ETL Schömig Steuerberatungsgesellschaft in Würzburg. Responsible for back office operations, client communication, and administrative support.
About the role
- Provide high-level administrative support to the CEO, managing their schedule and coordinating meetings.
- Plan and coordinate travel, including itineraries, accommodations, and transportation.
- Prepare agendas, take minutes, and organize materials for board meetings and presentations.
- Act as a liaison between the CEO and internal teams, clients, board members, and external partners.
- Assist with special projects, research, and strategic initiatives, ensuring deadlines are met.
- Manage and secure digital and physical files, ensuring organization and easy retrieval.
- Handle sensitive information with discretion and integrity.
Requirements
- High School Diploma or Associate’s degree with demonstrated administrative experience; preferably a Bachelor’s degree in business administration or communications.
- 3-5 years in pharmaceutical/biotech/tech, ideally supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms (Zoom, Teams); tech-savvy with a willingness to learn new systems.
- High level of integrity, discretion, and emotional intelligence; proactive mindset with strong problem-solving abilities and flexibility for after-hours or travel support.
- Must be able to be onsite in our Concord, MA office at least 1-2 times a month.
- Ability to travel up to 10%.
Benefits
- Health insurance
- Paid time off
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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