Senior Administrative Assistant delivering high - level administrative support and managing travel arrangements for senior executives at M&T Bank in Wilmington, DE.
About the role
- HR & Finance Operations Associate responsible for administrative and financial operations at COTINGA. Collaborating closely with management to streamline HR and finance processes while ensuring reliable operations.
Responsibilities
- You ensure that our core HR and finance administrative processes run reliably, on schedule, and in an organized manner
- In close collaboration with the management team, you support both our employees and the central HR and finance processes
- Support with expense and reimbursement processing
- Review, sort, and file incoming invoices, receipts, and credit card statements
- Prepare monthly accounting documents for our tax advisor
- Maintain financial documentation and filing structure
- Maintain employee data and documents in Personio
- Prepare monthly payroll runs and liaise with the payroll office
- Draft and adapt employment contracts, certificates, and other HR documents
- Assist with onboarding and offboarding processes
- Manage leave and absence requests
- Act as an interface between HR, finance, and our locations
- Support the implementation of new tools and processes
- Work closely with the executive management and the management team
Requirements
- Degree in Business Administration (BWL) or a commercial vocational qualification, e.g., tax clerk, office administrator, HR clerk, or a similar qualification
- 2–4 years of professional experience in administrative or accounting roles (e.g., accounting firm, SME, office management, or HR)
- Very meticulous, structured, and reliable work style
- Basic understanding of accounting and HR processes
- Experience with Personio, DATEV, or similar systems is an advantage
- High degree of independence, sense of responsibility, and dependability
- Very good German language skills
Benefits
- A central role at the heart of our organization
- Direct collaboration with management
- High level of autonomy and scope to shape the role
- Dynamic, fast-growing environment with clear structures
- Competitive salary package
- Flexible working hours and hybrid work (remote or at our HQ in Frankfurt)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Administrative Assistant providing administrative support to non - executive employees at M&T Bank's Hauppauge office in a hybrid role. Responsible for general administrative tasks and office management duties.
Admin Associate supporting Senior Leader in Wealth Management. Managing executive support and project ownership for high - impact decisions.
Responsible for coordinating operational activities for the CEO while ensuring confidential information is handled properly. Manages schedules, communications, and travel arrangements for the executive office.
Financieel Administratief Medewerker managing financial processes at Infoplaza, a growing weather organization with international client bases. Improving processes and collaborating within a finance team in Utrecht.
Administrative Assistant handling supplier payment processes and document management for Ipiranga with a customer - focused approach in a collaborative environment.
Administrative Assistant managing financial inquiries and administrative tasks for a company with over 50 years in the market. Collaborating with teams to ensure efficient operations in a hybrid work setup.
Administrative Assistant supporting the Executive Team at Continental Properties. Coordinating events, managing calendars, and engaging with external partners in Menomonee Falls.
Auxiliary Administrator overseeing administrative processes such as invoice management and customer service interactions. Collaborating with various teams to optimize internal processes in a hybrid work environment.
Medical Admin Assistant at Sharp Rees - Stealy supporting patient appointments and providing clinical nursing services. Delivering high - quality customer service based on established practices and standards.