Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- HR & Finance Operations Associate managing personnel and finance operations at COTINGA. Collaborating closely with management for structured and efficient processes.
Responsibilities
- As an HR & Finance Operations Associate, you form the organizational backbone of COTINGA.
- You ensure that our core HR and financial administration processes run reliably, on time, and in a structured manner.
- Working closely with the management team, you support both our employees and the central HR and finance processes.
- Support with expense and reimbursement processing.
- Review, sort, and file incoming invoices, receipts, and corporate card statements.
- Prepare monthly accounting documents for our tax advisor.
- Maintain employee data and documents in Personio.
- Prepare monthly payroll runs and communicate with the payroll provider.
- Draft and adjust employment contracts, certificates, and other HR documents.
- Support onboarding and offboarding processes.
- Manage vacation and absence requests.
- Assist with the implementation of new tools and processes.
Requirements
- Degree in business administration (BWL) or a commercial vocational qualification, e.g., tax clerk, office administrator, HR clerk, or a similar qualification
- 2–4 years of professional experience in administrative or accounting roles (e.g., law firm, SME, office management, or HR)
- Very meticulous, structured, and reliable work style
- Basic understanding of accounting and HR processes
- Experience with Personio, DATEV, or similar systems is a plus
- High degree of autonomy, sense of responsibility, and reliability
- Very good German language skills
Benefits
- A central role at the heart of our organization
- Direct collaboration with management
- High level of responsibility and scope for initiative
- Dynamic, fast-growing environment with clear structures
- Competitive salary package
- Flexible working hours and hybrid work (remote or at our HQ in Frankfurt)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Administrative Specialist providing high - level operational support to the General Counsel at Labcorp in a hybrid role. Focused on managing schedules and legal department operations.
Office Manager ensuring smooth office operations and administrative support at Rud. Otto Meyer Technik in Hamburg. Organizing meetings, travel, and communication with internal and external parties.
Legal Administrative Assistant providing administrative and case support coordinating Examinations Under Oath at Allstate. Must reside in the greater Miami area with a focus on managing case records and scheduling.
Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Assist Personal Trust Administrators in preparing reports and managing client communications while ensuring organizational effectiveness within BancFirst.
Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.