Administrative Assistant supporting distribution and transportation within the Supply Chain at Arc'teryx. Responsible for logistical tasks, calendar management, and operational efficiency in New Westminster, BC.
About the role
- HR & Finance Operations Associate managing personnel and finance operations at COTINGA. Collaborating closely with management for structured and efficient processes.
Responsibilities
- As an HR & Finance Operations Associate, you form the organizational backbone of COTINGA.
- You ensure that our core HR and financial administration processes run reliably, on time, and in a structured manner.
- Working closely with the management team, you support both our employees and the central HR and finance processes.
- Support with expense and reimbursement processing.
- Review, sort, and file incoming invoices, receipts, and corporate card statements.
- Prepare monthly accounting documents for our tax advisor.
- Maintain employee data and documents in Personio.
- Prepare monthly payroll runs and communicate with the payroll provider.
- Draft and adjust employment contracts, certificates, and other HR documents.
- Support onboarding and offboarding processes.
- Manage vacation and absence requests.
- Assist with the implementation of new tools and processes.
Requirements
- Degree in business administration (BWL) or a commercial vocational qualification, e.g., tax clerk, office administrator, HR clerk, or a similar qualification
- 2–4 years of professional experience in administrative or accounting roles (e.g., law firm, SME, office management, or HR)
- Very meticulous, structured, and reliable work style
- Basic understanding of accounting and HR processes
- Experience with Personio, DATEV, or similar systems is a plus
- High degree of autonomy, sense of responsibility, and reliability
- Very good German language skills
Benefits
- A central role at the heart of our organization
- Direct collaboration with management
- High level of responsibility and scope for initiative
- Dynamic, fast-growing environment with clear structures
- Competitive salary package
- Flexible working hours and hybrid work (remote or at our HQ in Frankfurt)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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