Responsible for payroll upload files to be loaded into client’s payroll software system. Involves data analysis, verification, compliance, and client communication.
About the role
- Senior Payroll Specialist responsible for accurate payroll processing and compliance at Core States Group. Maintaining data integrity and supporting audits as part of the payroll team.
Responsibilities
- Prepare and process bi-weekly payrolls, ensuring accuracy in hours, deductions, and pay adjustments.
- Manage all payroll taxes and reconciliation in partnership with our HRIS Smart Compliance team.
- Maintain employee payroll records for new hires, terminations, and changes.
- Audit payroll reports for accuracy and resolve discrepancies before processing.
- Support year-end activities including W-2 preparation, tax filings, and reconciliations.
- Partner with Finance and Accounting to verify payroll data and GL postings.
- Maintain accuracy of employee data within HRIS and timekeeping systems
- Audit and verify timekeeping data for compliance with policies and pay rules.
- Run standard and ad hoc reports to support HR, payroll, and compliance needs.
- Identify and correct data inconsistencies to maintain system integrity.
- Assist with audits including payroll tax, workers’ compensation, and benefits compliance.
- Generate and review reports for management to support data-driven decisions.
- Respond to employee questions regarding pay and HR policies in a professional and approachable manner.
- Prepare clear written communications about payroll schedules, benefit deadlines, and policy updates.
- Maintain confidentiality and accuracy in all employee-related matters.
Requirements
- Bachelor’s degree in human resources, Business Administration, Accounting, or a related field preferred
- Payroll or HR certification preferred
- 5+ years of proven experience in the Payroll field
- Working knowledge of payroll and accounting principles and practices
- Experience working with accounting, payroll and HRIS software in a similar role
- Specifically, ADP WorkForce Now and DelTek VantagePoint experience preferred
- Proficiency with Microsoft Excel and general computer systems. (i.e. VLOOKUP, Pivot Tables, etc.)
Benefits
- COMPENSATION – Competitive wages and bonus programs
- RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
- HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
- VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
- PERKS – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more!
- WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
- PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
- TUITION REIMBURSEMENT – Advance your education with support! We offer tuition reimbursement to support your learning journey.
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