Assistant Front Office Manager role at Seminaris, enhancing guest relationships and supervising team activities. Responsibilities include check - in, reservations coordination, and financial oversight.
About the role
- Administrative Assistant ensuring efficiency in internal processes at behavioral health consulting firm. Supporting logistics, financial reconciliations, and project management.
Responsibilities
- Restocking products and commonly used supplies at the company headquarters.
- Support travel logistics (requesting, approvals, and monitoring).
- Monitor the expense reporting process in the system, ensuring proper entries and reconciliations.
- Coordinate consultant mobilization and register the company on client portals, with periodic updates of required documents.
- Perform bank reconciliations for corporate card statements and forward them to Accounting.
- Approve and forward requests for advances and reimbursements to the Finance department.
- Review, approve, and submit supplier payment requests to Finance.
- Manage the clothing allowance benefit.
- Monitor and update the company's negative certificates (e.g., tax and labor clearance certificates).
- Manage users and projects in the system.
- Add and remove users on the corporate Uber platform.
- Handle sending and receiving materials via the postal service and motorbike couriers.
- Request corporate cards for new employees.
- Request and manage corporate uniforms.
Requirements
- Minimum of 1 year of experience in administrative activities
- College degree or technical training in progress or completed
- Proficient in Microsoft Office (especially Excel and PowerPoint)
Benefits
- Medication allowance
- Discounts at partner stores
- Life insurance
- Tuition assistance
- Extended paternity leave
- Therapy (mental health support)
- Nutritional assistance
- Paid leave
- Clothing allowance
- Well Hub
- Meal/food allowance
- Day off
- Health insurance
- Dental plan
- PRV
- Work-from-home allowance
- Pharmacy discounts
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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