Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
About the role
- Personal Assistant managing complex schedules and supporting business development at a healthcare consulting firm. Coordination of meetings, travel, and collaboration with internal stakeholders is key.
Responsibilities
- **Responsibilities ****Proactive diary planning and management**
- Manage and maintain three Partners' schedules and meetings in Outlook calendars, including coordination across time zones and international locations as CF expands
- Ensure Partners' time is allocated effectively across corporate responsibilities, client delivery, and business development priorities
- Act with agility on changing priorities, managing any impacted individuals with care and clear communication
- Maintain a log of business development meetings, update CRM (CMap) proactively, and keep the BD team informed
- Build trusted relationships with client assistants and offices such that CF is seen as a professional and valued partner
- Plan travel arrangements meticulously (including international flights, hotels, and visas), providing clear instructions especially for new locations
- Demonstrate sensitivity to different time zones and working days when scheduling meetings across CF's international operations.
- **Correspondence and inbox management**
- Monitor inboxes and support inbox management by organising, filing, prioritising, and flagging emails
- Respond to emails on Senior Leadership Team members behalf where appropriate.
- **Organisation and preparation of meetings and events**
- Ensure Senior Leadership Team members have necessary paperwork and are fully prepared for all meetings
- Work closely with business development teams to support and prioritise BD opportunities
- Coordinate with client delivery managers to clarify Partner requirements and ensure appropriate time allocation on projects
- Source appropriate venues and make reservations for business meetings and events
- Support Senior Leadership Team members in meeting corporate policy obligations by scheduling time for feedback completion, mid-year and end-of-year processes, and development sponsor meetings
- Ensure Senior Leadership Team members fulfil appropriate governance responsibilities by scheduling preparation time, prioritising their attendance, and communicating any conflicts promptly to chairs and secretariats.
- **Personal support**
- Welcome and take care of guests visiting the office
- Arrange lunch and refreshments when required
- Demonstrate flexibility in working hours to ensure overlap with Senior Leadership Team members, including when they are working across different time zone.
Requirements
- **Mandatory:**
- Educated to degree level or with equivalent experience
- Ability to work in a fast paced and quickly changing environment
- Ability to priorities workload and work to tight deadlines
- Excellent organizational skills with high attention to detail
- Proactive, flexible and able to problem solve
- Polite, direct and a positive ‘can-do’ attitude
- Empathetic and understanding of workload pressures
- Interest in healthcare and making a social impact
- Strong verbal and written communication skills
- Intermediate knowledge of Microsoft Suite including Outlook
- Thriving in teamwork environment, prepared to support others and take a ‘lean in’ approach
- **Preferred Experience:**
- Previous experience in professional services environment in a personal assistant capacity
- Previous experience of supporting senior leaders
- Previous experience of supporting a business with international reach
Benefits
- **What benefits would you get?**
- Holiday entitlement: 25 days/year for staff and 30 days/ year for leadership, increasing by 1 day for every year of service up to a maximum of 35 days of holiday per year
- We contribute 7% of your salary into your pension, while you contribute 3% (or more if you like)
- Access to a flexible benefits programme giving you the chance to increase pension contributions, gain access to a cash plan or benefit from a ClassPass subscription
- Annual leave purchase: employees with less than 35 days annual leave entitlement are able to purchase additional annual leave days
- Income protection: in the event of long-term incapacity and a qualifying claim, 75% of salary will be paid
- Enhanced sick pay benefit beyond Statutory Sick Pay for up to a total 12 weeks in any 12-month period
- Life insurance covering four times your basic salary in a tax-free lump sum payable to your beneficiaries in the event of your death whilst in service
- Enhanced family leave policies: additional pay for parents who have a baby or adopt
- Access to an interest free loan of up to £10,000
- Access to an interest-free season ticket loan, repayable by 12 monthly instalments
- Workplace nursery scheme: access to a scheme to help working parents save tax and NI on the cost of the nursery care
- Flexible working policy: including the ability to work fully remotely for up to 4 weeks a year
- An employee assistance and wellness Program: including access to telephone counselling, life coaching, interactive tools online and digital content downloadable from Lifeworks
- Seasonal flu jabs: provided by Boots annually
- Eye care tests: vouchers and discounts at Vision Express
- Ride to work scheme, saving up to 42% on bikes and cycling accessories at Evans Cycles
- Membership to the Health Service Journal (HSJ)
- **
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.
Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
Secrétaire de direction soutenant la direction pour la gestion administrative de la Résidence de l'Amandier. Coordination avec équipes, gestion de dossiers, et respect de la confidentialité.
Secrétaire managing patient interactions at INOVIE LABOSUD, ensuring optimal patient care and administrative support. Collaborating on patient - related inquiries and maintaining medical records.
Executive Assistant supporting the Global CEO at Croud, a digital marketing agency. Managing executive operations, board activities, and confidential correspondence in a hybrid work environment.
Executive Personal Assistant providing administrative support for Chief Officer or Director at TfL. Engage in stakeholder management, correspondence, and event facilitation while upholding TfL’s Vision & Values.
Executive Assistant providing administrative support to executive leadership at Ottawa Police Service. Responsibilities include coordinating meetings, preparing correspondence, and managing daily operations.