Secrétaire médical assistant les professionnels de santé dans le suivi individuel des salariés. Garantissant l’image du centre et gérant l’accueil et l administratif.
About the role
- Personal Assistant managing complex schedules and supporting business development at a healthcare consulting firm. Coordination of meetings, travel, and collaboration with internal stakeholders is key.
Responsibilities
- **Responsibilities ****Proactive diary planning and management**
- Manage and maintain three Partners' schedules and meetings in Outlook calendars, including coordination across time zones and international locations as CF expands
- Ensure Partners' time is allocated effectively across corporate responsibilities, client delivery, and business development priorities
- Act with agility on changing priorities, managing any impacted individuals with care and clear communication
- Maintain a log of business development meetings, update CRM (CMap) proactively, and keep the BD team informed
- Build trusted relationships with client assistants and offices such that CF is seen as a professional and valued partner
- Plan travel arrangements meticulously (including international flights, hotels, and visas), providing clear instructions especially for new locations
- Demonstrate sensitivity to different time zones and working days when scheduling meetings across CF's international operations.
- **Correspondence and inbox management**
- Monitor inboxes and support inbox management by organising, filing, prioritising, and flagging emails
- Respond to emails on Senior Leadership Team members behalf where appropriate.
- **Organisation and preparation of meetings and events**
- Ensure Senior Leadership Team members have necessary paperwork and are fully prepared for all meetings
- Work closely with business development teams to support and prioritise BD opportunities
- Coordinate with client delivery managers to clarify Partner requirements and ensure appropriate time allocation on projects
- Source appropriate venues and make reservations for business meetings and events
- Support Senior Leadership Team members in meeting corporate policy obligations by scheduling time for feedback completion, mid-year and end-of-year processes, and development sponsor meetings
- Ensure Senior Leadership Team members fulfil appropriate governance responsibilities by scheduling preparation time, prioritising their attendance, and communicating any conflicts promptly to chairs and secretariats.
- **Personal support**
- Welcome and take care of guests visiting the office
- Arrange lunch and refreshments when required
- Demonstrate flexibility in working hours to ensure overlap with Senior Leadership Team members, including when they are working across different time zone.
Requirements
- **Mandatory:**
- Educated to degree level or with equivalent experience
- Ability to work in a fast paced and quickly changing environment
- Ability to priorities workload and work to tight deadlines
- Excellent organizational skills with high attention to detail
- Proactive, flexible and able to problem solve
- Polite, direct and a positive ‘can-do’ attitude
- Empathetic and understanding of workload pressures
- Interest in healthcare and making a social impact
- Strong verbal and written communication skills
- Intermediate knowledge of Microsoft Suite including Outlook
- Thriving in teamwork environment, prepared to support others and take a ‘lean in’ approach
- **Preferred Experience:**
- Previous experience in professional services environment in a personal assistant capacity
- Previous experience of supporting senior leaders
- Previous experience of supporting a business with international reach
Benefits
- **What benefits would you get?**
- Holiday entitlement: 25 days/year for staff and 30 days/ year for leadership, increasing by 1 day for every year of service up to a maximum of 35 days of holiday per year
- We contribute 7% of your salary into your pension, while you contribute 3% (or more if you like)
- Access to a flexible benefits programme giving you the chance to increase pension contributions, gain access to a cash plan or benefit from a ClassPass subscription
- Annual leave purchase: employees with less than 35 days annual leave entitlement are able to purchase additional annual leave days
- Income protection: in the event of long-term incapacity and a qualifying claim, 75% of salary will be paid
- Enhanced sick pay benefit beyond Statutory Sick Pay for up to a total 12 weeks in any 12-month period
- Life insurance covering four times your basic salary in a tax-free lump sum payable to your beneficiaries in the event of your death whilst in service
- Enhanced family leave policies: additional pay for parents who have a baby or adopt
- Access to an interest free loan of up to £10,000
- Access to an interest-free season ticket loan, repayable by 12 monthly instalments
- Workplace nursery scheme: access to a scheme to help working parents save tax and NI on the cost of the nursery care
- Flexible working policy: including the ability to work fully remotely for up to 4 weeks a year
- An employee assistance and wellness Program: including access to telephone counselling, life coaching, interactive tools online and digital content downloadable from Lifeworks
- Seasonal flu jabs: provided by Boots annually
- Eye care tests: vouchers and discounts at Vision Express
- Ride to work scheme, saving up to 42% on bikes and cycling accessories at Evans Cycles
- Membership to the Health Service Journal (HSJ)
- **
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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