Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
About the role
- Administrative Assistant supporting multiple executives in a fast-paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
Responsibilities
- Managing daily calendars for multiple executives
- Arranging and reserving conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinating travel arrangements and creating expense reports in a timely manner using Capital One systems
- Driving key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
- Preparing professional business communication documents including memos, letters, and emails
- Building and maintaining good business relationships with executives and administrative staff across the organizations
- Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
- Promoting a fun and team-oriented work environment
Requirements
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Associates Degree (Preferred)
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred)
- At least 3+ years of calendar management supporting multiple executives (Preferred)
- At least 1+ year of meeting and event planning experience (Preferred)
- Experience setting up video conference and Zoom/Skype technology for meeting users (Preferred)
- Experience planning ahead and managing time effectively (Preferred)
- Excellent written and verbal communications (Preferred)
- Excellent organizational skills (Preferred)
Benefits
- Comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being
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