Working Student in HR Transformation & Communications at E.ON, focusing on driving change management and communication aspects. Create content, support events, and gain practical skills.
About the role
- HR Representative providing high-level administrative support for the Executive Director of Employee Engagement at West Virginia University. Handling employee relations and supporting HR policies and training.
Responsibilities
- Provide independent, high-level administrative, technical, and professional support to the Executive Director of Employee Engagement and Solutions and their team
- Provide first-level employee relations support to employees and managers by helping them understand HR policies, procedures, and documentation
- Assist with confidential correspondence, reports, and memos
- Help set up training, support the Learning Management System (LMS), and assist with communications from the Leadership and Organizational Development team
- Maintain discipline logs and ensure all corrective action documentation is current, properly saved, and uploaded promptly
- Update and preserve the Employee Relations Employment Database
- Manage the non-renewal log and coordinate with Benefits and Shared Services for payroll removal
- Manage the Employee Relations inbox and voicemail and triage incoming questions
- Prepare probationary review spreadsheets for the ER Specialist
- Coordinate with General Counsel on FOIA requests and pull employee files as needed
- Serve as backup for the Medical Management Intake Coordinator
- Collect, maintain, and distribute confidential grievance documents
- Maintain the grievance database and track all active classified and non-classified grievances
- Communicate with the Chief Grievance Administrator regarding scheduling, status updates, and dissemination of decisions
- Coordinate scheduling and documentation for WVU attorneys or Attorney General representatives involved in grievances
- Oversee the performance management tool, including process design, troubleshooting, and system modifications
- Assist with training related to the performance management process
- Recommend system improvements and solutions for recurring issues
- Analyze and aggregate performance data to prepare reports for administration
- Support the Performance Review program
- Prepare, format, and provide reports, including Excel-based data analytics
- Pull reports for LOD and assist with survey creation
- Assist with supervisor communications and send messages as directed by the Executive Director
- Update and maintain the email Listserv
- Maintain the ER and LOD websites
- Schedule meetings and coordinate with administrative assistants across campus
Requirements
- Bachelor’s degree
- A minimum of two (2) years of experience involving general human resources, administrative or related experience
- Administrative office experience within higher education is preferred
- Any equivalent combination of related education and/or experience will be considered.
Benefits
- 37.5-hour work week
- 13 paid holidays
- 15 annual leave days per year or more based on years of service
- 18 sick days per year
- Range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match
- Wellness programs
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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