Hybrid Senior Executive Assistant

at Boldr

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Tech skills: Cloud
• Location requirements: Hybrid, Manila, Philippines

About the role

• Senior Executive Assistant providing pivotal administrative and operational support for Boldr's executive leadership. Managing scheduling, travel, and communications for effective executive operations.

Responsibilities

• Deliver high-quality administrative and operational support to Boldr’s executive leadership.
• Manage scheduling, travel, and meetings across multiple time zones.
• Prepare high-quality internal decks, documents, and reports.
• Handle sensitive information with discretion, maintaining strict confidentiality at all times.
• Serve as a trusted liaison between executives and key internal and external stakeholders.
• Assist the Chief of Staff in driving local initiatives in Boldr Mérida office.
• Contribute to the successful execution of leadership events and offsites.
• Identify opportunities to enhance executive operations through process improvements.

Requirements

• Detail-oriented, organized, and data-driven
• A self-starter who is eager to take on responsibilities, seek out new ways to assist, and continuously improve support strategies
• A team player who is willing to collaborate, support team members, and contribute positively to the company culture and team morale.
• Capable of asserting yourself when necessary, while maintaining a respectful and professional demeanor, to ensure that the executives remain focused on key priorities and commitments
• Quick to take ownership and accountability of your mistakes, understanding that the fastest way to fix what’s broken is to identify it clearly and move forward
• Able to adjust quickly to changing priorities and schedules, managing unexpected requests or situations with composure
• Able to interpret data, create reports, and make recommendations
• Able to build and maintain strong relationships within and outside the organization, showcasing empathy, respect, and understanding of different cultural nuances
• Someone who can and will compartmentalize, being clear about the time you need for personal development and space (in all its senses), and model that behavior for all of our team members at the highest level
• Aware that, as a result of this role, you will have access to important, sometimes sensitive information and will treat that information with the respect and confidentiality it deserves and requires.
• Available during regular business hours, with occasional inbox checking on weekends.
• Excellent verbal and written English communication skills to effectively convey messages, coordinate with team members across different countries, and maintain clear and professional interactions with internal and external stakeholders
• Excellent ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment
• 5+ years of experience as an executive/virtual assistant, business coordinator, or equivalent support role in a high-growth company
• Experience working with remote managers and teams
• The ability to handle complex calendars and overlapping schedules
• Strong problem-solving and decision-making skills
• Proficiency in using cloud-based applications such as Google Apps (Google Drive, Google Sheets, Google Docs, Google Slides)
• The ability to manage multiple tasks and projects simultaneously with meticulous attention to detail, ensuring nothing is overlooked.
• The ability to take strong, clear feedback, and the ability to give it to the appropriate stakeholder/s
• Experience supporting and coordinating large groups of people and global/regional projects
• Ability to understand and respect cultural differences within the company’s global operations, and adapt communication styles accordingly.
• Ability and capacity to handle high-pressure situations calmly and effectively, maintaining productivity and focus.
• Capacity to anticipate challenges and proactively address them before they escalate
• Experience handling confidential information and executive communications on behalf of senior leaders.
• Proven ability to enhance executive operations through improved systems, tools, or communication workflows.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development