Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant managing operational foundation for a fast-scaling AI startup. Supporting CEO in scheduling, payroll, and compliance while aiming for growth into an Operations Manager or Chief of Staff role.
Responsibilities
- Coordinate CEO calendar and meetings
- Process payroll and manage benefits administration
- Set up new employees (Gmail, Slack, equipment, HR software)
- Handle expense management (receipt uploads, vendor payments, subscriptions)
- Manage business licenses and compliance filings
- Material prep
Requirements
- 2-4 years as an EA, operations coordinator, or office manager (startup experience strongly preferred)
- You've handled payroll, benefits, or finance operations before
- You build systems and processes, not just execute tasks
- You're comfortable with ambiguity and can prioritize independently
- Bonus: You've supported a founder through fundraising
Benefits
- Early-stage equity
- Health, dental, vision insurance
- Hybrid work in Mountain View. No remote applications.
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