Assistant in Sales Administration for BASF Coatings Services in France handling customer accounts and contract management. Responsible for customer communication and order processing during peak times.
About the role
- Analyst managing lease documentation and compliance for Mars Veterinary Health's veterinary practices. Overseeing lease abstracting, accounting coordination, and relationship management with landlords.
Responsibilities
- Responsible for managing the document flow throughout the entire lifecycle of the lease.
- Manage information and document flow from final letter of intent (LOI) through the closure of the facility.
- Review new leases and lease amendments – prepare accurate and detailed lease abstract including all critical dates and financial requirements.
- Accurately enter completed abstract information into lease management database.
- Manage review of monthly rental statements on assigned locations and work with lease accounting to make adjustments.
- Review annual reconciliations, perform desktop audit and verify before payment.
- Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms.
- Manage entire contract agreement cycle including coordination of documentation and process workflows.
- Monitor and act on key action dates (construction, renewals, terminations, etc.).
- Maintain and appropriately update lease data on new, relocated and renewed facilities.
- Work closely with Lease Accounting and Accounts Payable to ensure accurate Rent and Additional Rent payment processes in accordance with company guidelines.
- Process paperwork and coordinate new vendor (landlord) set-up as needed.
- Maintain a central repository for all pertinent property related documentation.
- Review and prepare Estoppels, Subordinations for review with Commercial Lease Negotiator and signature of Senior Management.
- Maintain and manage appropriate communication with all landlord representatives, internal customers, including facilities and hospital associates.
- Work cross functionally on lease audits, budgeting, and Mars/ASC 842 financial compliance.
Requirements
- Bachelor’s degree in Business Administration or Real Estate or equivalent combination of education, training, experience.
- 5 years experience in Real Estate, multi-unit portfolio (retailer or landlord) or equivalent.
- Must have prior experience managing leases in a commercial real estate tenant or retail facilities (multi-unit).
- Lease Administration/property management background in a corporate organization preferred.
- Full life cycle Lease accounting software (ex. Lucernex, Accruent, etc.) preferred.
- Ability to effectively produce quality & consistent work under tight deadlines and ambiguous situations.
Benefits
- Competitive salary with paid time off & holidays so you can spend time with the people you love.
- Medical, dental, and vision insurance for you and your loved ones.
- Fertility and family-building assistance.
- Paid Parental leave.
- Practice Paid Basic Life Insurance.
- Practice Paid Short- and Long-Term Disability.
- Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match.
- Commuter Benefits.
- Legal Plan.
- Health Savings Account & Flexible Spending Account.
- Mental health support and resources.
- Paid Volunteering.
- Continuing Education allowance & MED hours for eligible positions.
- Student Debt Relief (for full-time DVMs).
- A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more.
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