Paralegal and Legal Assistant Instructor teaching courses at Northwest Career College. Responsible for preparing exams, attending meetings, and assigning grades.
About the role
- Legal Secretary providing administrative support to the Corporate M&A team at Arthur Cox LLP. Managing travel, expenses, and client interactions in a fast-paced legal environment.
Responsibilities
- Provide high-level administrative assistance.
- Speed, responsiveness and efficiency are key for this role.
- Supporting partners and associates within the team and supporting EA holiday cover, sick leave.
- Proactively manage complex travel schedules, including flights, accommodations, and itineraries.
- Ensure all travel arrangements align with partner preferences.
- Prepare travel-related documentation and meeting materials.
- Booking conferences.
- Maintaining and updating client marketing database (Interaction).
- Prepare and submit detailed expense reports in a timely manner.
- Track and reconcile expenses against budgets and client billing.
- Ensure compliance with firm policies and client reimbursement guidelines.
- Managing AML requirements for client onboarding, ensuring all procedures are followed.
- Running conflict checks and drafting Engagement Letters.
- Managing billing processes to include time entry, invoicing, client account balances and follow up on outstanding payments.
- Managing and inputting timesheets on a daily basis.
- Managing audit/accrual requests for clients.
- Liaise with the billing department to review and edit pro formas.
- Monitor billing cycles and ensure timely invoicing and payment follow-ups.
- Serve as a point of contact for clients, maintaining professional relationships.
- Coordinate with internal teams including marketing, finance, and HR.
- Support business development efforts, including CRM updates and client event coordination.
Requirements
- Minimum 3 years' experience supporting senior legal professionals.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with legal billing software (3E).
- Experience with BigHand.
- Excellent attention to detail on travel arrangements and coordinating travel itineraries.
- Excellent judgment, discretion, and attention to detail.
- Excellent interpersonal and communication skills.
- Excellent organisation skills with the ability to prioritise workload.
- Team player, who can also work on their own initiative.
- Excellent oral and written communication skills.
Benefits
- Competitive salary
- 25 days annual leave
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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