Hybrid Legal Assistant

at McCalla Raymer Leibert Pierce, LLC

• Job title: Legal Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Birmingham, United States

About the role

• Legal Assistant managing administrative tasks associated with the nonjudicial foreclosure process for a law firm. Requires coordination with clients and legal professionals in a team environment.

Responsibilities

• Managing all administrative tasks associated with the legal process of the nonjudicial foreclosure process.
• Editing and preparing correspondence, advertisements/postings, and other legal documents.
• Maintaining paper and electronic files, updating internal systems & client systems.
• Fielding calls and correspondence from clients, borrowers, and other outside parties.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time-sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.

Requirements

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proofreading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with client systems such as ICE/BKFS, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with review of title reports and identifying chain of title issues preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

Benefits

• Comprehensive compensation and benefits package