Legal Secretary supporting busy Business Litigation and Civil Litigation teams in San Diego. Contributing to both state and federal litigation with precision and proactivity.
About the role
- Post Sale Legal Assistant managing administrative tasks related to foreclosure files. Collaborating with internal teams and providing exceptional customer service.
Responsibilities
- Managing all administrative tasks associated with processing foreclosure files after the foreclosure sale.
- Editing and preparing correspondence.
- Maintaining electronic files.
- Updating internal systems.
- Reviewing title exams and loan documents.
- Contacting/researching junior lienholders and former property owners.
- Preparing title policies and government conveyance title packages.
- Providing overflow support to the title departments and mediation department.
- Drafting, preparing, and formatting memoranda, correspondence, title claims and various other documents.
- Researching lienholders and ordering lien searches.
- Fielding calls from former owners, attorneys, junior lienholders, HOAs, and other outside parties in a courteous and effective manner.
- Ensuring timely, courteous, and thorough responses to email correspondence.
- Developing and maintaining congenial relationships both internally and externally.
- Consistently and accurately updating the firm’s internal case management system, as well as all clients’ systems.
- Providing exceptional customer service.
- Reviewing title exams and researching court dockets.
- Proper handling of conveyance documents and tasks.
- Providing support to attorneys in a high volume, time sensitive atmosphere.
- Performing other duties and responsibilities as needed.
Requirements
- Minimum Associates Degree or at least 2 years of relevant experience.
- Must have excellent verbal and written communication skills.
- Must have exceptional attention to detail.
- Must be committed to providing exceptional customer service.
- Ability to communicate courteously and effectively with clients, attorneys, other internal employees, and outside parties.
- Must be able to work with others in a congenial and team-oriented manner.
- Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
- Ability to read and write at a high level for proof reading and editing purposes.
- High-level proficiency in MS Office suite.
- Proficiency in internet research activities.
- Familiarity with case and document management software.
- Experience with mortgage default client systems such as Loansphere, Tempo, Vendorscape Clarifire and others is preferred.
- Good understanding of the legal process surrounding foreclosure preferred.
- Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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