About the role

Bilingual Legal Assistant assisting lawyers in business and real estate law at McCarthy Tétrault. Preparing documents and providing administrative support across Canadian offices in a hybrid work environment.

Responsibilities

Preparing and drafting documents, as required, for extra-provincial annual maintenance, registrations and cancellations, and amendment of documents as regards to name changes, change in number of administrators and change of head office.
Distributing and managing mail for the paraprofessional team and providing daily support to business law paraprofessionals.
Uploading documents to closing binders and preparing correspondence.
Maintaining the share certificates library and the company’s databases (ALF and EnAct).
Filing documents in the minute books and in the firm’s document management system.
Providing ongoing support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or tight deadlines; and working proactively as a positive and productive team member.
Coordinating and assigning tasks to be carried out to various resource groups, including document specialists, administrative clerks, billing analysts, etc., as needed, while ensuring that tasks are completed within an appropriate time frame.
Coordinating meetings, including room reservations, and arranging for needed catering or audiovisual equipment.
Maintaining and updating professional knowledge and technical skills by identifying and taking part in training opportunities.
Ensuring quality and precision in all your work and striving to accomplish your tasks within reasonable time frames.

Legal assistant diploma or equivalent.
At least three years’ experience as a legal assistant (real estate law, financial services, or securities are an asset).
Bilingualism (French and English, oral and written).
Extensive knowledge of legal terminology along with court rules and procedures.
Strong attention to detail and superior word-processing, spelling, proofreading and editing skills.
Ability to complete tasks with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow up on files and delays with minimal supervision.
Highest level of discretion and confidentiality.
Considerable flexibility to work overtime when needed.

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.