Hybrid People Operations – Systems Specialist

at Anthesis Group

• Job title: People Operations – Systems Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Spain

About the role

• Global People Operations & Systems Specialist at Anthesis, focusing on HRIS efficiencies and data management processes. Collaborate with cross-functional teams in a hybrid work model.

Responsibilities

• Maintain high standards across end-to-end global employee lifecycle processes (onboarding, employee changes, offboarding).
• Oversee data accuracy and structural integrity within the HRIS (HiBob), making central updates when organisational changes occur.
• Ensure consistency of approval flows and team structures within the ATS (Pinpoint) in collaboration with Talent Acquisition.
• Monitor adherence to global process standards across local People teams.
• Maintain and continuously improve global onboarding documentation and system workflows.
• Coordinate system access and permissions related to employee movements.
• Support offboarding processes, ensuring documentation, system updates and compliance requirements are completed accurately.
• Contribute to a smooth, compliant and positive employee transition experience.
• Own day-to-day HRIS (HiBob) and ATS (Pinpoint) administration and optimisation.
• Audit employee data regularly to ensure accuracy, compliance and reporting reliability.
• Manage system permissions and user access groups across People systems.
• Conduct system testing in Sandbox environments before production rollouts.
• Lead new feature implementations and enhancements within HRIS and ATS platforms.
• Act as primary liaison with system providers (renewals, issue resolution, invoicing coordination with Finance).
• Support integration projects involving People systems and other internal platforms.
• Provide reporting and dashboards for People, Finance and Board-level audiences.
• Support the Global Head of People and People Operations & Systems Lead with advanced people analytics.
• Translate data into actionable insights for senior leadership and Board reporting.
• Contribute to workforce planning, organisational health tracking and DE&I data initiatives.
• Ensure employee data updates in HRIS are timely and accurate to support local payroll processing.
• Coordinate with payroll providers, EOR partners, benefits vendors and background screening providers.
• Support process alignment between People, Finance and external providers to ensure operational accuracy.
• Support documentation compliance across regions, ensuring alignment with local legislation and company standards.
• Assist in audits and regulatory reporting.
• Contribute to updates of global people policies and procedures.

Requirements

• Proven experience in a People Operations role within a global or matrixed organisation.
• Strong hands-on ownership of an HRIS (HiBob highly valued).
• Advanced Excel and data modelling skills.
• Comfortable working cross-functionally with Finance and IT, understanding the importance of data integrity.
• Fluent in business English and Spanish.
• Exceptional attention to detail — you notice what others miss.
• Structured and organised — you bring clarity to complexity.
• Curious and improvement-driven — you don’t just maintain systems, you enhance them.
• High level of discretion and integrity.
• Able to analyse people data and translate it into meaningful insights for different audiences.

Benefits

• A **stable and well-defined working environment**, with a clear role, a high level of autonomy, and the opportunity to contribute to improving processes and ways of working at a global level.
• A **flexible working model**, combining remote work with the option to work from our offices in **Barcelona, Madrid or Manlleu**.
• The opportunity to work within an **international organisation**, collaborating with multicultural teams and engaging directly with senior leadership.
• **Stability and long-term professional development** within a growing global consultancy, with a role that supports the ongoing evolution of our people and organisational models.
• **Continuous learning and development opportunities**, including training, leadership development and learning spaces aligned with the evolution of the role and business needs.
• An **inclusive and respectful working environment**, where diversity and equal opportunities are embedded in the way we work.
• **Flexible holiday policies**, including an additional day off for your birthday, and measures designed to support work-life balance.
• Access to **corporate benefits aligned with Anthesis’ B Corp™ model**, with initiatives focused on physical and mental wellbeing.
• A **culture of recognition**, valuing contribution, impact and behaviours aligned with our organisational values.
• The opportunity to take part in **corporate volunteering initiatives** and activities that strengthen team connection and a sense of belonging.