Hybrid Event Venue Sourcer, German

at American Express Global Business Travel

• Job title: Event Venue Sourcer, German
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Poland

About the role

• Event Venue Sourcer coordinating attendees and meeting logistics at Amex GBT. Supporting event planners and managing vendor relationships with a focus on quality services.

Responsibilities

• Supports Meeting Manager or Event Manager with coordination of attendees and meetings logistics.
• The Event Coordinator (Dynamic Model) is the primary liaison in the Virtual Centralized Team.
• Collaborates with a designated internal team based in another country (customer market) to coordinate projects and admin processing for Delegate Management.
• Communicates with the internal teams and on a timely basis, information relative to travel program operations.
• Support the local team in Event Planning.
• Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client’s behalf and ensuring quality services at efficient rates.
• Support the event planner with managing all aspects of the program (food and beverage, activities, transport, etc.).
• Attendee Management and associated aspects (event registrations, rooming lists, special needs, dietary requirements, attendee communications etc.).
• Support Digital Services team for Web Build and or Mobile App requirements.
• Coordinate with the air ticketing team for the event for seamless operations.
• Meet all deliverables and SLAs, both internally and externally.
• Understand and be compliant with all American Express GBT policies.
• Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
• Follow standard operating procedures.
• Coordinates projects and Admin processing as detailed in Job Specifics Tasks.

Requirements

• High level of German is a must.
• Mid level English also required.

Benefits

• Flexible benefits are tailored to each country and start the day you do.
• Health and welfare insurance plans.
• Retirement programs.
• Parental leave.
• Adoption assistance.
• Wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.