Hybrid Procurement Project Coordinator

at American Campus Communities

• Job title: Procurement Project Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Austin, United States

About the role

• Procurement Project Coordinator responsible for compliance and vendor management in corporate operations. Collaborating with teams to enhance vendor management practices and ensure adherence to regulations.

Responsibilities

• Conduct regular audits of procurement activities and compliance risk assessments to identify areas for improvement or potential vulnerabilities.
• Prepare and present compliance reports to management, highlighting risks and recommendations.
• Review and analyze property procurement processes to ensure adherence to compliance regulations.
• Serve as a point of contact for compliance-related inquiries from internal stakeholders to include, but not limited to: Department Business Leaders, Accounting, Marketing, HR, etc. and vendors.
• Work closely with cross-functional teams to include, but not limited to legal, audit, risk management, etc. to promote a culture of compliance within the Company.
• Develop, document, and implement compliance procedures related to vendor management, property and organizational compliance.
• Assist with leading investigations into compliance violations and propose solutions to ensure timely resolution, necessary changes, and appropriate documentation.
• Build and maintain strong relationships with vendors to foster collaboration and ensure smooth communication.
• Evaluate and monitor vendor compliance with contractual obligations and regulatory requirements.
• Conduct regular assessments of vendor performance and compliance metrics.
• Collaborate with procurement and legal teams to ensure vendor agreements meet compliance standards.
• Track and assess vendor performance against agreed Service Level Agreements (SLA), Key Performance Indicators (KPI), and contractual obligations and address/resolve any vendor-related issues, disputes, or service interruptions promptly and effectively.
• Monitor and manage vendor system tools including implementation, training, and monitoring use and compliance.
• Identify opportunities to improve vendor processes, service delivery, and overall vendor management practices.
• Ensure that all procedures are up-to-date with current regulations and best practices.
• Assist with providing training and support to staff on compliance procedures and requirements.
• Assist in the development of strategies to mitigate compliance risks and update company material as needed for ongoing education.

Requirements

• **Education/Experience:**
• Bachelor's degree in Business Administration , or a related field and/or equivalent combination of education and experience.
• 2+ years of experience in procurement, project coordination, and/or compliance monitoring.
• Advanced skills in Microsoft Suite.

Benefits

• Benefits:
• Dental
• Vision
• 401(k) with Employer Matching
• Medical & Dependent Care Flexible Spending Accounts (FSA)
• Life Insurance
• Sick Leave
• Paid Time Off
• Paid Pregnancy & Childbirth Leave
• Paid Paternity Leave
• Health Insurance
• Health Savings Account (HSA) with Employer Matching
• Short-Term & Long-Term Disability
• Perks:
• Preferred Membership Pricing at Local & National Companies
• CoreGiving Volunteer Days
• Referral Program
• Charity Matching Program